Administrative Support Specialist

1 month ago


Lihue, Hawaii, United States Advanced Silicon Carbide Materials Full time
Job Summary

Advanced Silicon Carbide Materials seeks a highly skilled and organized Executive Administrative Assistant to provide exceptional support to our senior staff. The ideal candidate will possess excellent communication and interpersonal skills, with the ability to maintain confidentiality and handle sensitive information with discretion.

Key Responsibilities
  • Provide administrative support to ensure the efficient operation of the office, including answering phone calls, scheduling meetings, and supporting visitors.
  • Carry out administrative duties such as filing, typing, copying, binding, scanning, and maintaining office equipment.
  • Handle sensitive information in a confidential manner and verify employee time sheet job code accuracy.
  • Makes travel arrangements for senior staff, including booking flights, cars, and hotel or restaurant reservations.
  • Exhibit polite and professional communication via phone, email, and mail.
  • Support the team by performing tasks related to organization and strong communication.
  • Takes meeting notes and composes meeting minutes for distribution.
  • Ensure the operation of office equipment by calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques.
  • Provide information by answering questions and requests.
  • Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
  • Creates purchase orders, receives shipment, researches and obtains quotes.
  • Contributes to team effort by accomplishing related results as needed.
Requirements
  • Administrative Assistant Skills and Qualifications:
    • Reporting Skills
    • Administrative Writing Skills
    • Strong Microsoft Office Skills
    • Managing Processes
    • Organization
    • Analyzing Information
    • Professionalism
    • Problem Solving
    • Supply Management
    • Inventory Control
    • Verbal Communication
  • Education and Experience Requirements:
    • High school diploma or equivalent education required
    • 3 years of administrative assistant experience or equivalent experience
    • Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
    • Valid driver's license and current automobile insurance


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