Executive Assistant to the President

3 weeks ago

Tulsa, Oklahoma, United States Community HigherEd Full time
Job Details

Job Location
Community Care College - Tulsa, OK

Description

Community HigherEd is seeking an Executive Assistant to the President to provide administrative support to the President of our 3 college campuses. A successful candidate will have a Bachelor's degree in Business or a related field, or substantial work experience in an executive-level environment. The ideal candidate will be self-motivated, a team player, and deliver excellent customer service at all times. Key responsibilities include project management, planning events, budgeting, public relations/marketing, and maintaining an Executive's calendar and appointments. Strong technical skills, proficient in Microsoft Office and Google Suite with the ability to learn new software are required.

Key Responsibilities
  • Develop strategies and carry out routine office duties to achieve efficiency and effectiveness in the office of the president
  • Develop and maintain efficient filing systems
  • Handle confidential materials relevant to company business
  • Engage in internal and external communications on behalf of the President and those persons reporting to the President
  • Prepare and maintain various reports and manuals
  • Receive, date stamp, and route mail as needed
  • Answer, assist, and direct phone calls as needed
  • Copy and distribute various materials
  • Execute special projects as assigned
  • Coordinate, collaborate, and work with other departments as needed
  • Produce high-quality communications, oral and written, on behalf of the college and/or President as assigned
  • Prepare reports, proposals, and other documents when necessary
  • Manage projects that may include researching, typing, compiling data, and communicating with various individuals or departments to obtain appropriate information
  • Interact daily with students, management, vendors, and employees, ensuring the high quality standards and corporate values are portrayed on behalf of the college
  • Assist the President, Department Heads, and other faculty members with various compliance issues
  • Be present for all meetings relating to the President's office, such as retention, faculty, graduation, etc., and must also participate in other committees as assigned, take minutes, and track attendance
  • Organize and manage details of the three college campus functions as needed
  • Make appointments and keep track of the President's calendar
  • Create an environment of Excellence in Customer Service for students
  • Act with the utmost decorum and professionalism at all times to reflect excellence in representing our President and school
  • Be a liaison between the President and employees and students
  • Participate in the planning and execution of campus events as needed

Benefits
  • Health, Dental, Vision, Life Insurance
  • Generous paid time off policy
  • Paid holidays, Birthday, Bereavement, and Volunteer Day
  • Internal Educational Assistance Program
  • Professional Development
  • 401k retirement plan and 4% match
  • Free monthly student services at Clary Sage College and Community Care College

About Us
Community HigherEd Institute is Oklahoma's only private non-profit technical college system based in Tulsa, Oklahoma that is dedicated to improving the lives of aspiring professionals through each of its three campuses, Community Care College, Clary Sage College, and Oklahoma Technical College. Established in 1995, The College's mission is to transform lives and contribute to society by providing career-focused higher education opportunities that empower students to obtain successful employment, develop leadership skills, and serve their communities. The College culture is encapsulated in the C.A.R.E.S acronym that highlights the engrained mentality of all members of faculty, staff, and administration alike: courtesy, accountability, respect, excellence, and success.

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