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Administrative Support Specialist

2 months ago

Meadville, Pennsylvania, United States Quality Engineering Solutions, Inc Full time
Job Description

Quality Engineering Solutions, Inc. is seeking an experienced and exceptional Office Manager to support the corporate team.

The ideal candidate will be professional and organized, have exceptional attention to detail, and solid time-management skills.

This position will be full-time (40 hours per week) and will report to the Controller.

Responsibilities:
  • General Office Support
    • Perform receptionist duties - answer and direct all incoming calls, distribute phone messages or notes of calls, as necessary
    • Receive, sort, and distribute office mail and deliveries
    • Prepare and deliver packages to courier services (as needed)
    • Stock, order, and maintain office supplies
    • Collect and discard trash bins
    • Organize and maintain onsite hardcopy files and records
  • Corporate Services Support
    • Assist Corporate Services Team with event planning and coordination, including travel arrangements and tracking employee RSVPs
    • Assist Business Development Team with professional organization event registrations and travel arrangements
    • Request Certificates of Insurance (COI) for new projects
    • Distribute company vehicle insurance ID cards
    • Act as IT systems liaison with external technical support team
    • Distribute and track employee-issued equipment and materials
    • Assist with company banking needs, as necessary
    • Petty cash reconciliation
    • Provide other administrative support, as required
Required Skills and Experience:
  • 1-3 years of experience in an administrative/office management role in a corporate environment
  • Demonstrated ability to follow instructions, multi-task, and be flexible to adjusted assignments as necessary
  • Strong self-motivation, time management, and organization skills
  • Self-directed and able to work with minimal supervision
  • Proficiency in MS Office Suite, specifically Outlook, Word, and Excel
  • Ability to maintain a professional and positive attitude while demonstrating confidentiality, discretion, and excellent written and verbal communication skills