Booking Coordinator

2 days ago

Culver City, California, United States Icon Concerts Full time
Job Title: Booking Assistant

Welcome to Icon Concerts, a leading promoter of live comedy events. We are seeking a highly organized and detail-oriented Booking Assistant to join our team.

Job Summary:

The Booking Assistant will provide administrative support to our Booking Team, ensuring the smooth execution of events and maintaining strong relationships within the live event industry.

Key Responsibilities:

  • Administrative Support: Assist the booking department with day-to-day administrative tasks, including managing schedules, maintaining the confirmation grid for all events, and coordinating between departments.
  • Market Research: Identify and research potential target markets for shows, staying up-to-date with industry trends.
  • Event Coordination: Facilitate the booking process by managing venue calendars, confirming dates, and handling communications with venues and buyers.
  • Contract Management: Aid in the processing and administration of venue contracts, artist agreements, and co-promote contracts.
  • Financial Management: Assist in financial arrangements for events, including handling deposits, settlements, tracking expenditures, and managing budget.
  • Documentation: Compile and maintain event show folders with essential documents such as contracts, Certificates of Insurance, and final settlement information.
  • Event Coverage: Provide on-site support during events as needed, ensuring everything runs smoothly and addressing any issues that arise.
  • Artist Relations: Build and manage artist deal sheets, submit offers to agencies/management, and research artist history across various platforms.
  • Additional Tasks: Handle other duties as assigned, demonstrating flexibility and a willingness to support various aspects of the booking process.

Requirements:

  • Communication Skills: Excellent verbal and written communication skills, professional phone etiquette, and proficiency in Microsoft Word, Excel, Google Suite, and Dropbox.
  • Technical Proficiency: Familiarity with Photoshop or similar programs is a plus.
  • Industry Experience: Experience in the comedy industry or talent agencies is highly preferred but not required.
  • Interpersonal Skills: Ability to engage positively with colleagues, executives, and industry professionals. Demonstrated skills in organization, problem-solving, prioritization, and handling potentially challenging situations with tact.
  • Detail-Organized: Strong attention to detail with the ability to manage multiple tasks, stay organized, and handle last-minute projects effectively.

Why Work with Us?

  • Impactful Work: Play a key role in executing memorable live events and contributing to our company's success.
  • Growth Opportunities: Gain valuable experience in the live event industry and build connections with industry professionals.
  • Supportive Environment: Work in a collaborative and dynamic team environment where your contributions are valued.

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