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Event Coordination Specialist
2 months ago
About TPC Management Company
We are a vibrant organization in search of a committed professional to fill the role of Meeting Coordinator and Administrative Assistant. This multifaceted position encompasses vital office support while assisting the VP of Administration in the effective planning and execution of meetings, conferences, and special events. The perfect candidate will be self-motivated, detail-oriented, and possess a strong enthusiasm for event coordination.
Position Overview
We seek an individual capable of collaborating effectively to guarantee flawless event logistics from inception to completion. This role necessitates full-time in-office hours along with occasional travel. The successful applicant will be instrumental in supporting our administrative team and ensuring the efficient operation of our office.
Primary Responsibilities
- Conduct thorough research for event venues and logistical arrangements
- Assist in the organization and execution of meetings and conferences
- Oversee meeting materials and ensure quality assurance
- Monitor and report on budget allocations
- Provide comprehensive administrative support
- Manage calendars, schedules, and travel logistics
- Handle inventory and ordering of office supplies
- Create marketing materials and assist with mass mailings
- Perform additional related tasks as assigned
Required Qualifications
- High school diploma or equivalent is mandatory
- Minimum of 3 years of experience in meeting/event coordination
- At least 1 year of administrative experience
- Proficiency in Microsoft Office Suite is essential
- Excellent organizational and communication abilities
- Capability to manage sensitive information with discretion
- Must be a US Citizen with reliable transportation
- Ability to lift up to 40lbs
If you are a proactive individual with a passion for event planning and office administration, we welcome your interest in this rewarding opportunity.