Event Operations Support

1 week ago

Royal Oak, Michigan, United States Sparks Full time

Position Overview:

The Event Production Coordinator plays a vital role within the Sparks team. This individual collaborates closely with the entire event team and is tasked with managing the details and responsibilities associated with planning and executing corporate events tailored for business-to-business and client interactions, accommodating various audience sizes and scopes.

Key Responsibilities:

  • Provide comprehensive support during events.
  • Organize and maintain event documentation and assist with post-event evaluations.
  • Update and manage event schedules on the calendars.
  • Aid in the execution and support of client events.
  • Coordinate and distribute all internal communications and documents.
  • Develop and oversee event timelines and checklists.
  • Create and manage event binders.
  • Confirm all deliverables with stakeholders prior to the event.
  • Assist the team in nurturing positive relationships with both internal and external clients.
  • Help in the design and production of event materials such as name tags, programs, flyers, seating arrangements, invitations, guest lists, and other related items.
  • Research potential event vendors and venue options.
  • Support the coordination of event components, including catering orders, supply purchases, travel arrangements, and invoice processing.
  • Pack and ship materials for on-site use.
  • Organize and dispatch event kits to the event location.
  • Manage inventory of event kits.
  • Contribute to the overall success of events by performing additional duties as required.
  • Travel to and manage specific events on-site (up to 20% travel required).
  • Other responsibilities as assigned.

Qualifications:

  • Bachelor’s degree preferred, though not mandatory.
  • 1-2 years of experience in event production preferred, but not essential.
  • Proven ability to multitask and prioritize assignments in a high-pressure, fast-paced environment.
  • Strong proficiency in Excel.
  • Familiarity with collaborating with multiple cross-functional teams.
  • Excellent communication skills.
  • Ability to manage various responsibilities and multiple projects independently.
  • Exceptional organizational and communication abilities.
  • Willingness to work extended hours, including nights and weekends as necessary.
  • Capability to lift up to 50 lbs.
  • Proficient in Google Drive and Microsoft Office Suite.
  • Strong attention to detail, a positive demeanor, and a collaborative spirit.
  • Outstanding written, verbal, and interpersonal communication skills.

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