Reception and Administrative Support Specialist
4 weeks ago
We are seeking a highly organized and detail-oriented individual to join our team as a Reception and Secretarial Staff member at our Stuttgart location.
Key Responsibilities:
- Client and Visitor Management: Be the face of our firm and welcome clients and visitors in our office spaces, providing a professional and courteous experience.
- Document Management: Manage files and process mail in our document management system Lexolution, ensuring accuracy and efficiency.
- Administrative Support: Support our team by managing deadlines, handling payments, and coordinating appointments and conference room bookings.
- Communication: Answer incoming calls, some of which may be in English, and respond to inquiries in a professional manner.
- Event Planning: Coordinate conference rooms, prepare and follow up on bookings, and ensure a seamless experience for our clients and visitors.
Requirements:
- Language Skills: Proficiency in English is required, with the ability to communicate effectively with clients and colleagues.
- Organizational Skills: Strong organizational skills, with the ability to prioritize tasks and manage multiple responsibilities.
- Technical Skills: Familiarity with document management systems and office software, with the ability to learn new systems quickly.
We offer a dynamic and supportive work environment, with opportunities for growth and development. If you are a motivated and detail-oriented individual who is passionate about providing exceptional customer service, we encourage you to apply for this exciting opportunity.
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