Office Manager

4 weeks ago

Lake Geneva, Wisconsin, United States Inspiration Ministries Full time

**Job Summary**

We are seeking a highly skilled and organized Office Manager to join our team at Inspiration Ministries. As a key member of our administrative team, you will be responsible for ensuring the smooth and efficient operation of our business office.

**Key Responsibilities**

  • Ensure effective organization-wide communication and find better and smarter ways to use technologies, including Office 365, Teams, and Microsoft Office products.
  • Assist in the development of policies and procedures to guide organizational processes and decision-making.
  • Primary point person for maintaining and organizing business office paper and electronic files and records, including maintaining and organizing archives.
  • Serve as Executive Assistant to the Executive Team, including the President & CEO, Chief Advancement Officer, and Chief Clinical Services Officer.
  • Manage Executive Team calendars, schedule monthly Executive Team meetings, and attend meetings, taking, preparing, and distributing minutes/action items in a timely manner.
  • Schedule, plan, and coordinate internal appointments, including monthly all-staff meetings, management team meetings, committee, and task force meetings.
  • Prepare and distribute memos and other communications to staff and external constituents as needed, serving as final proofreader for internal and external communications, marketing collateral, etc.
  • In collaboration with leaders with reporting responsibility, assist with tracking key performance indicator (KPI) outcomes and prepare variance correction reports, prepare scorecard for distribution to leadership and Board.
  • Work with the HR department to ensure a smooth onboarding process for new staff, scheduling onboarding meetings, preparing their workspace, and making new employees feel welcome.
  • Support administrative office and management team as needed with special projects.

**Requirements**

Three (3)+ years of experience as an Office Manager, Executive Assistant, or similar role. Bachelor's Degree strongly preferred. Proficient user of Office 365, Teams, and other Microsoft Office products.

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