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Payroll Coordinator

4 weeks ago

Schenectady, New York, United States Schenectady City School District Full time

Job Title: Payroll Coordinator

Job Summary:

The Payroll Coordinator will be responsible for the coordination, preparation, and administration of all payroll functions, including employee benefits, payroll, and retirement for both instructional and non-instructional staff. The ideal candidate will have a thorough knowledge of office terminology, procedures, and equipment, as well as excellent organizational skills and the ability to work independently and as part of a team.

Responsibilities:

  • Oversee the processing of payrolls, including the accumulation, input, verification, and distribution of payrolls;
  • Supervise and participate in the auditing of payrolls against appointment papers, budget authorizations, social security, withholding taxes, health insurance deductions, etc.;
  • Coordinate deferred compensation programs;
  • Coordinate the creation and distribution of salary notices;
  • May coordinate Civil Service annual payroll certification;
  • Assist the administration in negotiation of collective bargaining agreements;
  • Assist with the preparation of reports, including but not limited to, budgetary and payroll;
  • Compile reports in response to state and independent audits;
  • Prepare and reconcile W-2's;
  • Prepare and electronically file monthly retirement reports;
  • Maintain payroll and personnel files as required by law and regulation;
  • Oversee or process NYS Retirement applications, retirement loan applications, and beneficiary forms;
  • Review and process payroll, including check printing;
  • Compute and check computations for items to be deducted from the payroll;
  • Advise and train the clerical staff in charge of payrolls in all District departments;
  • Remit files to 403(b) and HRA providers;
  • Prepare and distribute various reports and payments on the employees' behalf;
  • Process checks in error, issue new checks, and enter adjustments into the permanent payroll record;
  • Supply employment data and individual financial data to institutions and outside agencies;
  • Perform a variety of related work as required.

Requirements:

  • Graduation from a New York State registered or regionally accredited college or university with a bachelor's degree in Business Administration, Accounting, Human Resources Management, or other management-related field and two (2) years of full-time experience in payroll or employee benefits administration, other financial or business accounting-related field, or a position that involves daily routine financial data entry in the public or private sector;
  • Graduation from a New York State registered or regionally accredited college with an associate's degree in Business Administration, Accounting, Human Resources Management, or other management-related field and four (4) years of experience as defined by the limits of (A) above;
  • Graduation from high school or possession of a high school equivalency diploma and six (6) years of experience as defined by the limits of (A) above;
  • An equivalent combination of training and experience as defined by the limits of (A), (B), and (C) above.