Admissions Specialist

4 weeks ago

Edmond, Oklahoma, United States Oklahoma State University Full time
Job Summary

The Admissions Specialist is responsible for evaluating student applicant documentation, including testing, prior work transcripts, residency, and proficiency in English, Writing, and Math to determine eligibility for admissions to Oklahoma State University-OKC. This role requires strong analytical and critical thinking skills to interpret written policies and procedures and make appropriate recommendations.

Key Responsibilities
  1. Evaluate student applications and make decisions on admissions and placement to college level.
  2. Ensure institutional compliance with university and OSRHE policies in the presentation, evaluation, and acceptance of each student.
  3. Process applications for admission within operational systems following strict data standards guidelines.
  4. Maintain a current understanding of federal, state, and institutional policies, procedures, and processes, and professionally communicate these to faculty, students, and staff.
  5. Review, assess, and document transcripts, understanding and applying curriculum review, and determining course equivalencies.
  6. Review and document standardized acceptance tests, test scores, and/or prior learning to determine program acceptance, if applicable, and placement, and evaluate and calculate prior learning and proficiency in English, Writing, and Math for both secondary and post-secondary applicants.
  7. Evaluate and verify support documents for the determination of international and in-state/out-of-state residency.
  8. Serve as liaison between the applicant and supporting departments to ensure accurate representation of the applicant in the admission decision.
  9. Ensure all applicants are communicated with accurately, timely, and regularly so they have confidence in the application process and admission decision.
  10. Serves as a Designated School Official (DSO) for International student admission, working within the SEVIS system to issue initial I-20's, monitor academic progress, and maintain student records in compliance with Department of Homeland Security guidelines.
  11. Document all work in the customer relation management system's university system of record and document image all information to create the student electronic file, following the document verification and destruction schedule in compliance with state historical record management policies.
  12. Retain accurate student records and maintain student confidentiality by observing policies related to student privacy (FERPA).
  13. Assist in campus-wide retention efforts as applicable to this position.
  14. Participate in departmental documentation and process improvement efforts.
  15. Complete all mandatory training and participate in a minimum of two professional development opportunities each year.
  16. Perform other duties as assigned.

The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

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