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Financial Operations Associate

2 months ago

Novi, Michigan, United States Michigan Milk Producers Assoc Full time

Position Overview:

The Michigan Milk Producers Association is on the lookout for a dedicated Financial Operations Associate to enhance our financial, administrative, and clerical functions. In this role, you will primarily focus on the processing, entry, and review of payments and receipts using our ERP system. It is essential to ensure precision by verifying, reconciling, and posting transactions accurately. The ideal candidate will possess a solid understanding of accounting principles and demonstrate exceptional organizational skills and attention to detail.

About Our Organization:

The Michigan Milk Producers Association (MMPA), founded in 1916, is a cooperative owned and operated by dairy farmers, specializing in milk marketing and dairy processing. As the 10th largest dairy cooperative in the United States, MMPA supports dairy farmers across Michigan, Wisconsin, Ohio, and Indiana, employing around 625 individuals across four states. Our facilities include a cheese plant and a dairy product plant, along with two SQF Level 3 dairy ingredient plants in Michigan, producing a wide range of dairy products.

Benefits of Joining Our Team:

  • Competitive compensation package
  • Comprehensive health and wellness benefits, including mental health support
  • Disability coverage
  • Generous paid time off
  • Retirement plan with employer contributions
  • Opportunities for personal and professional development
  • Employee recognition programs and appreciation events
  • Wellness initiatives for employees
  • Forums for employee feedback and suggestions

Key Responsibilities:

Accounts Payable:

  • Inputting and processing vendor invoices and data into the ERP system
  • Compiling payable packets, including invoices, purchase orders, and receiving documents
  • Reviewing all payables for accuracy, including discounts, sales tax, approvals, and GL accounts
  • Maintaining a schedule of invoices and checks to ensure the AP subledger aligns with the General Ledger
  • Preparing payable packets for checks approved for payment and ensuring necessary signatures
  • Mailing checks to vendors and assisting with post-audit processes
  • Reviewing vendor statements and addressing any invoice discrepancies
  • Collecting and reviewing documentation for new vendors

Accounts Receivable:

  • Issuing invoices to customers for daily shipments, ensuring accuracy in quantity and pricing
  • Entering daily cash receipts and applying them to the correct customer invoices
  • Maintaining a schedule of invoices, payments, and write-offs for balancing the AR subledger
  • Opening collection cases and following up on customer payment issues
  • Creating and reporting on aged customer invoices by program and customer

Month-End Responsibilities:

  • Conducting monthly AR & AP close processes, including filing closing reports and preparing journal entries
  • Responding to inquiries from customers, vendors, and staff
  • Maintaining written processes and procedures for AR and AP
  • Performing administrative tasks such as data entry, document preparation, and assisting with audits
  • Executing other AP/AR related duties as assigned

Qualifications:

  • At least 2 years of experience in Accounts Receivable or Accounts Payable
  • Associate's degree in accounting, business, or finance is preferred
  • Experience with ERP systems, preferably Microsoft AX or D365
  • Ability to work independently and resolve accounting issues
  • Strong attention to detail and organizational skills
  • Excellent interpersonal skills for effective communication with colleagues, vendors, and customers
  • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook

Join us in upholding the highest standards in the dairy industry. We value the diverse talents and perspectives of our employees, which help us meet the needs of our member farms and the customers we serve.

The Michigan Milk Producers Association is an equal opportunity employer, committed to fostering an inclusive environment for all employees.