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Invoice Reconciliation Specialist

2 months ago

Moss Point, Mississippi, United States 4P Consulting Inc. Full time
Job Overview

Greetings,

This is Pankaj from 4P Consulting Inc. Below is the detailed job overview for your consideration.

Position: Invoice Reconciliation Specialist

Location: Onsite

Contract Duration: 12 Months

Key Skills and Responsibilities

• Meticulous Attention to Detail: Demonstrated ability to thoroughly examine invoices, purchase orders, and receipts to ensure precision.

• Strong Numerical Aptitude: Proficient in managing numerical data and performing calculations accurately.

• Effective Organizational Skills: Capable of handling multiple invoices and documents while maintaining precise records.

• Proficient Computer Skills: Familiarity with accounting software (e.g., Maximo, Oracle), MS Office (particularly Excel), and adaptability to new technologies.

• Excellent Communication Skills: Strong verbal and written communication abilities for liaising with vendors and internal teams.

• Analytical Problem-Solving Skills: Competence in identifying discrepancies and resolving issues related to invoice processing.

• Effective Time Management: Ability to meet stringent deadlines and manage workload efficiently.

Responsibilities Include:

• Invoice Verification: Confirming that invoices align with purchase orders and service receipts.

• Reconciliation: Detecting discrepancies between invoices and records and resolving them.

• Data Entry: Accurately inputting invoice data into the company’s accounting system.

• Payment Processing: Preparing and executing payments promptly, in accordance with company policies.

• Record Maintenance: Keeping accurate and organized records of all invoices, payments, and reconciliations.

• Regulatory Compliance: Ensuring all invoicing activities adhere to financial policies and statutory regulations.

Personal Attributes:

• Integrity: Managing confidential financial information with discretion.

• Adaptability: Flexibility to adjust to changes in workload or company systems.

• Team Collaboration: Working effectively with the materials team, finance team, and other departments.

• Proactive Initiative: Taking the lead in identifying and addressing issues related to invoice processing and reconciliation.

Additional Notes:

• Required Personal Protective Equipment: Hard and Safety Glasses.

• Please be aware that PPE will be utilized upon entering and transitioning through designated areas of the facility.

Best Regards,

Pankaj Mishra

Sr. Talent Acquisition Specialist