Meeting and Convention Coordinator

7 days ago


Biloxi Mississippi, United States IP Casino Resort Spa - Biloxi Full time

Job Summary:

Maintain strong client relationships and ensure that convention specifications are effectively communicated and executed to deliver a successful meeting experience for attendees.

Key Responsibilities:

  • Responsible for event contracts and ensuring that both parties meet their obligations.
  • Assist meeting planners with coordinating details and services.
  • Coordinate and handle all logistics, including outside vendors and hotel services assigned to the meeting planner.
  • Establish and maintain open communication with all necessary departments during the planning process.
  • Monitor and enforce program deadline dates and work with clients to release meeting space not needed to maximize hotel revenues.
  • Produce and distribute convention resumes and communicate any changes and updated information to departments.
  • Attend weekly BEO meetings and any other meetings dealing with the group. Set up pre-con and debriefing meetings as needed.
  • Responsible for financial management of each group's account.
  • Participate in site inspections, which may also include entertaining clients on property for cocktails or food.
  • Responsible for maintaining existing catering accounts as well as actively soliciting new business.
  • Conduct general office and administrative duties, including detailing of events, diagrams, responding to incoming phone calls, producing memos, booking forms, banquet event orders, etc.
  • Responsible for educating themselves on current food and beverage trends.
  • Work extended hours, including weekends, to accommodate client needs.
  • Represent the IP in a positive image when on and off property.


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