Police Records Clerk

Job Summary

As a Police Records Clerk for the Town of Warrenton, you will be responsible for performing intermediate administrative support work in preparing, reporting, filing, and researching police records. This role is a fantastic opportunity to work in a fast-paced environment and make a real difference in our community.

Key Responsibilities

• Record Keeping: Collect, organize, and maintain appropriate records, spreadsheets, and process requests for reports.
• Police System Management: Enter, verify, and check police reports, statistical data, criminal history checks, and ensure completeness and accuracy at time of review.
• Police Reporting: Verify statistical data and other records for accuracy, keep accountability record of reports delivered to Commonwealth Attorney's office and Town Attorney.
• Record Cash Management: Serve as a cashier for collecting record fees, receipt of payments; and other accounts as necessary for the police department.
• Administrative: Answer telephone, greet visitors, respond to requests and complaints, forward visitors and callers to appropriate party, open and unlock front door and window for visitors to the police department, type correspondence, and review presentations and other written documentation as necessary.
• Additional Tasks: Assist as needed to accomplish a variety of reporting requirements in support of the Senior Administrative Assistant and the Chief of Police.

Requirements

• Education: High School Diploma (HSD) / General Equivalency Degree (GED) or Bachelor's Degree (BD) preferred.
• Experience: Moderate customer service experience is preferred, moderate experience in office assistance, understanding of record keeping.

Success Framework

• General Knowledge: General knowledge of the practices and procedures for preparing and maintaining police records.
• Police Records Systems: Knowledge of police records systems and entry, filing, and retrieval procedures, ability to establish and maintain effective working relationships with associates and the public.
• Communication: Ability to perform and organize work independently, operate standard office equipment, communicate effectively.

Equipment & Tools

• Personal computer including word processing software, printer, telephone/cellphone, calculator, copy machine, fax machine, and other associated office equipment.

Physical Abilities

• Work requires the ability to sit, stand, walk for extended periods of time.
• Work requires the ability to complete repetitive wrist, hand, and/or fine motor movement.
• Work requires the ability to grasp, pull, push, and reach.
• Work requires the ability to climb and balance.
• Work requires the ability to talk, hear, listen, and comprehend.
• Work requires the ability to drive and/or operate mechanical equipment.
• Work requires visual acuity of 20 feet or more, visual acuity of 20 inches or less, three dimensional vision, precise hand/eye coordination, the ability to identify and distinguish colors.
• Must be able to lift up to 10 pounds.
• Work requires the ability to stoop, kneel, crouch, and/or crawl.

Work Environment

• May occasionally be exposed to uncomfortable temperatures, humidity, noise, chemicals or gasses, contagious diseases, airborne particles or pathogens, and/or physical trauma.

Salary Description

$37, $59,420.00