Operations and Logistics Manager

1 week ago

Harrisburg, Pennsylvania, United States Staff Today Inc Full time
Job Title: Operations and Logistics Manager

Staff Today Inc is seeking a highly skilled Operations and Logistics Manager to join our team. As a key member of our organization, you will be responsible for managing the day-to-day operations of our long-term care facilities, ensuring the smooth delivery of services and resources to our clients.

Key Responsibilities:
  • Manage and coordinate the receipt and processing of requests from facilities for outbreak-associated resources, including testing supplies, personal protective equipment, and crisis staffing.
  • Coordinate with facilities and contractors to assess resource request needs, provide guidance, and forward urgent issues to the Clinical lead for decision-making.
  • Build relationships with facilities and represent the Department in a professional and collegiate manner to gain trust and forward the mission of the Department.
  • Work closely with facilities to select and train an Emergency Preparedness Champion or hire a full-time Coordinator as part of the Quality Investment Pilot and support the development of those individuals to ensure success with their new responsibilities.
  • Review and understand optimal organization and planning elements in an emergency operations plan (EOP) for LTCFs, collect and review EOPs from facilities, and provide feedback and coaching to improve gaps and deficiencies.
  • Participate in meetings of the Healthcare Coalition, particularly related to long-term care, and represent the Department's interests and promote collaboration.
  • Gain a mastery of information tracking systems used by the Department and ensure data entry quality and accuracy, plus identify and troubleshoot issues as appropriate.
  • Track inventory of critical resources and maintain necessary levels as determined by the Task Force.
  • Liaise and communicate directly with the Clinical decision-making team, the Infection Control and Outbreak Response team (ICOR), and other entities who work with long-term care facilities to support resource needs to control infectious disease outbreaks and other emergencies as appropriate.
  • Liaise with the Bureau of Emergency Preparedness and Response, Pennsylvania Emergency Management Agency, and other organizations involved in responding to public health emergencies.
  • Understand sources and recommendations for use of medical supplies and countermeasures (therapeutics, vaccines, etc.) available to long-term care facility populations and assist in connecting resources when needed.
  • Work closely with the Data Team to export information related to resource requests and outbreak response as documented in resource management databases.
  • Understand financial costs of critical resources and track utilization with regular frequency and when asked to advise ongoing response operations.
  • Maintain a clean list of long-term care facilities in Pennsylvania, receive updates from the Quality Assurance office and Client on changes in facility status and names, and ensure accuracy and consistency in all databases.
  • Participate in planning meetings, exercise development and evaluation meetings as appropriate.
  • Support exercise execution and contribute to data collection, evaluation, and writing after-action reports.
  • Lead planning initiatives from improvement plans as appropriate.
  • Schedule meetings with outbreak response teams and other partners and adjust the operational tempo as appropriate.
  • Chair meetings of operational colleagues, take roll call, facilitate discussion, document meeting summaries, and action items as appropriate and follow up action items until completion.
  • Maintain a contact database of key partners for scheduling meetings and disseminating critical information as required.

Staff Today Inc is an equal opportunity employer and welcomes applications from diverse candidates. If you are a motivated and experienced professional looking for a new challenge, please submit your application today.

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