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Assistant Property Manager

2 months ago

Nashville, Tennessee, United States Anchor Investments, LLC Full time
About the Role

We are seeking a highly motivated and detail-oriented Assistant Property Manager to join our team at Anchor Investments, LLC. As a key member of our property management department, you will play a critical role in ensuring the success of our properties through excellent management.

Key Responsibilities
  • Tenant Maintenance Request
    • Respond promptly to tenant inquiries and track progress in our project management tool.
    • Review leases to determine landlord/tenant responsibilities and communicate updates to tenants.
    • Commission work with vendors and manage progress until completion.
  • Vendor Partnerships
    • Cultivate trusting relationships with vendors and hold them accountable to timelines.
    • Negotiate quotes with vendors and ensure persistence in following up with contractors until completion.
  • Assist in Financial Oversight
    • Manage weekly rental payments by updating the rent tracker and rent roll.
    • Assist in coding and reviewing invoices for vendor payments.
    • Clarify lease terms and refine spreadsheets for budgets and CAM reconciliations.
    • Create and send annual CAM estimate and reconciliation letters to tenants.
    • Prepare investor reports by creating power points and batching financials for leadership review.
  • Tenant & Property Onboarding
    • Add new tenants from new leases or acquisitions to our customer relationship management tool.
    • Gather quotes for landlord work for new leases or early wins at recently acquired centers.
    • Sending out tenant communication such as welcome and rent commencement letters.
  • Property Performance and Conditions
    • Conduct monthly inspections for local properties.
    • Monitor remote inspections and notify property managers of needed repairs.
    • Update our internal communication tool with new pictures, required work, or bids received.
  • Assist in Renewals
    • Craft proposal emails to send to owners.
    • Draft amendments and send via electronic signature.
    • Complete lease change forms and renew tenants in our property management system.
    Core Values
    • Team > Self: Making decisions in light of the team's goals and needs.
    • Aggressive Learning: Continually seeking personal and professional development.
    • Drive: Demonstrating a hungry spirit and entrepreneurial mindset.
    • Give It Away: Living and giving with a posture of generosity.
    • Relentless Optimism: Believing we will solve challenges with excellent work.
    • Fun Matters: Embracing laughter and joy in our work environment.
    Our Culture

We believe we're called to share our time, talents, and treasures with our community and those around us. You'll find we have an energetic, positive, and hardworking environment where you will truly make a difference. Our team was recognized as one of Nashville's Best Places to Work in 2023.