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Office Support Specialist

2 months ago

Fort Lauderdale, Florida, United States NEWCO SHARPE PROJECT DEVELOPMENTS LLC Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Operations Manager to join our team at NEWCO SHARPE PROJECT DEVELOPMENTS LLC. As a key member of our administrative staff, you will be responsible for managing daily office operations, supervising office staff and vendors, and ensuring a safe and pleasant working environment.

Key Responsibilities
  • Administrative Support: Provide administrative support to the team, including managing office supplies, equipment, and furniture, and coordinating office maintenance and repair work.
  • Staff Supervision: Supervise office staff and vendors, ensuring that tasks are completed efficiently and effectively.
  • Meeting and Event Coordination: Organize and schedule meetings, appointments, and office events, including travel arrangements for staff when necessary.
  • Human Resources Support: Support human resource processes, such as onboarding new employees, managing employee records, and assisting with payroll and benefits administration.
  • Financial Management: Handle basic bookkeeping tasks, including budgeting, invoicing, and managing expense reports.
  • Technology Management: Coordinate with IT support for technology management and troubleshooting.
  • Compliance: Ensure compliance with health, safety, and legal regulations.
  • Process Improvement: Implement and maintain procedures and office administrative systems to improve efficiency.
Requirements
  • Strong Organizational Skills: Possess strong organizational and time management skills with the ability to prioritize tasks.
  • Excellent Communication Skills: Demonstrate excellent verbal and written communication skills.
  • Technical Skills: Proficiency in Microsoft Office and ability to handle confidential information with discretion.
  • Problem-Solving Skills: A proactive approach to problem-solving with strong decision-making skills.
  • Education: Preferred: Bachelor's degree in business administration, management, or related field.
  • Language Skills: Preferred: Fluency in the Spanish language.