Office Manager

4 weeks ago

Marguerittes, Occitanie, United States Kennesaw State University Full time
About Kennesaw State University

Kennesaw State University is a leading institution in innovative teaching and learning, offering over 150 undergraduate, graduate, and doctoral degrees to over 43,000 students. Our entrepreneurial spirit, high-impact research, and Division I athletics make us an attractive employer. We are part of the University System of Georgia and exemplify the power and promise of a student-centered, research-driven university.

Job Summary

This position provides administrative and clerical support to assigned locations, departments, colleges, and/or units. The successful candidate will develop, maintain, and ensure compliance of department records, assist with budgetary matters, track department funds, and purchase supplies. They will also compile reports, monitor assigned projects, and supervise assigned clerical staff and/or student assistants.

Responsibilities

1. Assist with assigned area administrative and clerical duties.
2. Maintain email, voicemail boxes, and filing systems.
3. Receive and distribute incoming and outgoing mail.
4. Manage supply inventory and submit invoices for payment.
5. Utilize and maintain the department's purchasing card (PCard), cash, and/or credit card.
6. Prepare department meeting agendas, meeting notes, and distribute accordingly.
7. Assist with projects and event support.
8. Create and maintain office-related records and reports.
9. Interpret, monitor, and analyze information regarding operating reports, policies, and procedures.
10. Oversee and coordinate the day-to-day office operations.
11. May supervise assigned staff and/or student assistants.

Requirements

This position requires a Bachelor's degree from an accredited institution of higher education in a related field or an equivalent combination of relevant education and/or experience. Three years of related administrative, office, or clerical experience are also required. Preferred qualifications include an advanced degree from an accredited institution of higher education in a related field and previous experience with office management or staff supervision, as well as previous experience in higher education.

USG Core Values

The University System of Georgia is comprised of 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy and can be found online at https://www.usg.edu/policymanual.

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work, and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community. For additional information or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission, or other third parties should contact the Office of Institutional Equity at English Building, Suite 225.

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