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Event Coordinator II

2 months ago

Ames, Iowa, United States Iowa State University Full time

Position Title:
Event Coordinator II

Job Group:
Professional & Scientific

Required Minimum Qualifications:
Bachelor's degree and 2 years of relevant experience

Preferred Qualifications:
Experience in managing intricate, multi-dimensional, large-scale events, including contract negotiations with vendors, speakers, and entertainment

Proficiency in developing marketing materials

Project management expertise

Familiarity with technology utilized in program development and event execution

Experience in facilitating virtual events

Job Description:
Iowa State University is looking for a skilled and meticulous Event Coordinator to join our first-year recruitment team.

The successful candidate will oversee, organize, promote, and execute mid to large-scale events, including significant off-campus recruitment and yield events across the nation and internationally.

Responsibilities encompass securing venues, managing logistics, and ensuring all initiatives align with recruitment objectives while enhancing the prospective student experience. Additionally, the candidate will promote event venues and planning services to generate revenue. This role demands exceptional organizational abilities, creativity, and a strong dedication to advancing Iowa State University's mission and values.
Key Responsibilities:
  • Plans, organizes, promotes, and executes events, conferences, conventions, meetings, etc.
  • Facilitates event production.
  • Manages logistics such as electrical, custodial, staging, lighting, sound, concessions, catering, security, transportation, and safety.
  • Oversees event staffing, which may include hiring and supervising event personnel.
  • Consults with clients on event planning.
  • Coordinates contracts and letters of agreement for services and events.
  • Markets services and venues to generate revenue.
  • Develops strategies to enhance utilization, events, and services.
  • May delegate tasks to other support staff.

Level Guidelines:
  • Intermediate-level position with solid professional and/or technical skills working under general supervision to achieve goals.
  • Applies broad, working knowledge of the principles of the field to moderately complex, difficult, and varied problems and issues.
  • Exercises judgment within defined procedures and practices to determine appropriate action and resolve problems.
  • Responds to a broad range of inquiries and requests.
  • May provide training and/or direction to lower-level staff.
  • May lead projects of moderate scope and complexity.
  • Provides guidance to students.

Appointment Type:
Regular

Time Type:
Full time

Pay Grade:
PS807

Application Instructions:
To apply for this position, please click on "Apply" and complete the Employment Application.

Please be prepared to enter or attach the following: 1)

Resume/Curriculum Vitae 2) Letter of Application/Cover Letter

Why Choose ISU?
Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:

  • Retirement benefits including defined benefit and defined contribution plans
  • Generous vacation, holiday and sick time and leave plans
  • Onsite childcare
  • Life insurance and long-term disability
  • Flexible Spending Accounts
  • Various voluntary benefits and discounts
  • Employee Assistance Program
  • Wellbeing program
  • Iowa State offers WorkFlex options for some positions, providing flexibility on when, where, and how you do your work.

Equal Opportunity Employer:
Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against.

Accommodations:
Iowa State University provides reasonable accommodations to applicants and employees with disabilities.