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HR Recruitment Specialist
2 months ago
Job Type
Full-time
Position Overview
The Human Resources Coordinator plays a pivotal role in supporting the recruitment and onboarding processes for new team members within the organization. This position collaborates closely with the HR Manager to drive HR initiatives across the business unit, providing essential administrative support including record management, file organization, and HRIS data entry.
Key Responsibilities
In alignment with our Core Values, the Human Resources Coordinator will:
- Oversee and facilitate the recruitment process for designated roles, including resume evaluation, conducting preliminary interviews, scheduling candidate meetings, and preparing offer letters.
- Ensure timely communication of job offers and outcomes to department leaders.
- Guide employees and new hires through the HRIS platform and onboarding procedures.
- Assist the credentialing and employee health department with necessary documentation and compliance verifications.
- Provide constructive feedback and support during the interview process with leadership.
- Maintain and update records in Paylocity.
- Represent the organization at job fairs and recruitment events as assigned.
- Ensure that all employees have current, signed job descriptions on file, collaborating with management to draft new descriptions for new roles.
- Conduct data entry for employee transactions in HRIS systems, ensuring accuracy and compliance.
- Work alongside finance and payroll to verify accurate FTE allocations and maintain individual records.
- Identify and propose solutions for enhancing task management efficiency.
- Generate reports as needed for departmental projects.
- Coordinate the exit interview process, facilitating live sessions during the final week of employment.
- Maintain ongoing communication with leadership regarding recruitment and onboarding activities.
- Establish a visible HR presence throughout the organization, addressing employee inquiries and concerns.
- Participate in weekly operational meetings to provide HR insights as necessary.
- Serve as a backup for the HR Generalist/Manager when required.
- Conduct regular audits of HR files to ensure compliance.
- Actively seek opportunities to enhance HR processes and practices.
- Assist with special projects within the department.
- Build and nurture positive relationships with all managers.
- Promote a culture of continuous improvement through effective reporting and process development.
- Perform additional duties as assigned.
- Bachelor's degree in Human Resources Administration or a related field is required.
- A minimum of 1-3 years of experience in Human Resources or a combination of education and relevant experience.
- Familiarity with various employment laws is preferred; HRCI or SHRM certification is a plus.
- Previous experience in a customer service-oriented environment is essential.
- Excellent written and verbal communication skills, along with strong interpersonal abilities, are required.
- Flexibility in work schedule is necessary.
- High level of confidentiality is mandatory.
- Ability to perform reliably and professionally in a fast-paced, high-demand medical educational setting.
- Proficiency in Microsoft Word, Excel, PowerPoint, and email applications.
- Capability to work independently as well as collaboratively within a team.
