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Chief Financial Officer

2 months ago

San Antonio, Texas, United States Hispanic Association of Colleges and Universities Full time
EDUCATION and/or EXPERIENCE
  • Bachelor's degree in business, Accounting or Finance is mandatory.
  • A minimum of 5 years of professional experience in financial oversight and accounting, ideally within a non-profit framework.
  • Demonstrated success in managing financial operations (accounting, budgeting, control, and reporting) for a nonprofit organization with diverse funding sources, including government contracts.
  • Advanced proficiency in Microsoft Excel and familiarity with Microsoft Office is essential.
  • Experience with Non-Profit accounting software and Blackbaud Financial Edge is preferred.
  • In-depth understanding of GAAP, fund accounting, and financial regulations pertinent to non-profit entities.
  • Knowledge of grant accounting and reporting obligations for federal, state, and private grants.
  • Experience in handling general ledger, financial statements, and account reconciliations.
  • Proven capability to formulate and execute financial policies, systems, and procedures.
  • Strong verbal and written communication skills along with interpersonal abilities to engage with various levels of management, staff, external partners, and diverse groups.
  • Excellent analytical and problem-solving skills, with a keen eye for detail and the capacity to convey financial information to non-financial personnel.
  • Experience in coordinating and overseeing audits.
  • Strategic planning and long-term visioning skills.
  • Ability to manage confidential information with integrity.
  • Capability to juggle multiple tasks and prioritize effectively in a fast-paced environment.
  • Demonstrated leadership qualities, including collaboration with peers, mentoring team members, and fostering a cooperative work culture that aligns with HACU's mission and values.
  • Ability to work in partnership with all levels of management, staff, and external stakeholders.
QUALIFICATIONS

To successfully fulfill this role, an individual must be capable of executing each essential duty effectively. The requirements listed below represent the knowledge, skills, and abilities necessary. Reasonable accommodations may be provided to enable individuals with disabilities to perform essential functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Assist the CFO in overseeing the financial operations and strategic planning of the organization, ensuring fiscal health and adherence to all regulatory standards.
  • Collaborate with the CFO and department leaders to develop and manage annual budgets, ensuring resource allocation aligns with organizational objectives.
  • Establish and maintain comprehensive financial systems and processes to manage the organization's accounts, including receivables, payables, payroll, and reporting.
  • Ensure that effective financial policies, procedures, and internal controls are implemented, maintaining compliance with GAAP and relevant federal, state, and local regulations to mitigate risks.
  • Maintain financial documentation and assist in preparing the Statement of Financial Position, including balance sheets, Statement of Financial Activity, and cash flow statements.
  • Revise and enhance all necessary business and accounting practices, policies, and procedures to improve the efficiency and effectiveness of the finance department.
  • Review WebInvoicing to confirm that general ledger expense accounts and budget codes are appropriate for purchases and that budgets have sufficient funds.
  • Ensure timely and accurate processing of all financial transactions.
  • Analyze actual monthly revenue and expense account balances against budgeted amounts and investigate discrepancies.
  • Oversee the reconciliation of all general ledger accounts, including bi-weekly payroll entries.
  • Manage the necessary information for identifying vendors subject to 1099 reporting and generate 1099 forms.
  • Supervise American Express and PNC Visa card records and post transactions to the general ledger.
  • Prepare reports required by corporate and foundational grants and contracts.
  • Maintain Fixed Asset Recordkeeping, including recording control labels.
  • Perform other duties as assigned.
SUPERVISORY RESPONSIBILITIES

Oversee all personnel within the Finance and Accounting department, ensuring adherence to organizational policies and applicable federal and state laws.

PHYSICAL DEMANDS & WORK ENVIRONMENT
  • Work conditions are primarily on-site, fostering close collaboration with a small team of individuals with diverse responsibilities.
  • The position typically requires a standard 40-hour work week, though extended hours may be necessary at times.
  • Participation in conferences and other organizational events may require additional hours, including weekends and evenings.
  • Occasional physical tasks may include moving items weighing up to 25 pounds, squatting, kneeling, bending, and reaching.
  • Constant use of a computer and other office productivity equipment is required.
  • Must be able to remain stationary for extended periods.
  • Responsible for maintaining the security of HACU-issued equipment, software, data, and supplies.
  • Infrequent travel may be necessary for this role.
  • Must successfully pass a criminal background check.
REASONABLE ACCOMMODATION

In accordance with the ADA and other applicable laws, reasonable accommodations will be provided to enable qualified individuals with disabilities to perform essential job functions.

EEO STATEMENT

The Hispanic Association of Colleges and Universities (HACU) is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition, disability, veteran status, gender identification and expression, or sexual orientation. HACU will take affirmative action to ensure that applicants are offered employment and employees are treated fairly during employment without regard to these characteristics.