Administrative Support Specialist

3 weeks ago


Ventura, California, United States High-quality Search Full time

We are seeking a highly skilled Administrative Support Specialist to join our team at High-quality Search. In this role, you will provide critical administrative support to our management team, ensuring seamless day-to-day operations.

Key Responsibilities:

  • Manage complex calendars, coordinate travel arrangements, and prepare itineraries for senior-level executives.
  • Create and edit professional documents, reports, and presentations using MS Office tools.
  • Maintain accurate and up-to-date records, both physical and digital, to ensure efficient information retrieval.
  • Screen and direct phone calls, respond to emails, and perform other communication tasks as required.
  • Coordinate meetings, events, and conferences, preparing agendas, booking facilities, and recording minutes.
  • Conduct research, compile statistics, and prepare reports using data analysis tools.

Requirements:

  • Bilingual skills in English and Spanish are mandatory.
  • Must be able to work variable shift hours (4-5 hours per day, Monday through Friday, between 8:00 a.m. and 5:00 p.m.).
  • Strong proficiency in MS Office (Word, Excel, Outlook) and Google Suite.
  • Exceptional customer service skills, strong verbal and written communication skills, and demonstrated organizational skills with attention to detail.

Estimated Salary:** $48,000 - $58,000 per year, depending on experience.



  • Ventura, California, United States PrideStaff Full time

    We are looking for an Administrative Support Supervisor to join our team in Ventura, CA. As an Administrative Support Supervisor, you will provide support to our staff members and ensure the smooth operation of our office. You will be responsible for managing administrative tasks, coordinating with staff members, and maintaining accurate records.This is an...


  • Ventura, California, United States Hermance Law Full time

    About the Role:As a Probate and Trust Administration Specialist at Hermance Law, you'll be responsible for overseeing complex cases from start to finish. This involves managing client relationships, coordinating with attorneys and other professionals, and maintaining accurate records. You'll need to be highly organized, with excellent communication and...


  • Ventura, California, United States Hermance Law Full time

    We are looking for an experienced Estate Planning Support Specialist to join our team at Hermance Law. As a dedicated Legal Assistant focused on Probate & Trust Administration, you will be responsible for managing client files, assisting attorneys, and executing administrative tasks.About the Role:Manage client files to ensure accuracy and...


  • Ventura, California, United States AppleOne Full time

    We are seeking a highly skilled and experienced Executive Support Specialist to join our team at AppleOne. As an Executive Support Specialist, you will provide exceptional administrative support to senior executives, ensuring seamless day-to-day operations.The ideal candidate will have a proven track record of providing high-quality support, managing complex...


  • Ventura, California, United States Institute of Inspection , Cleaning and Restoration Certification Full time

    **About the Role**We are seeking a highly organized and detail-oriented Administrative Support Professional to join our team at Servpro. This role is responsible for providing administrative support to the office team, including handling office tasks, providing excellent customer service via phone and email, and being a positive presence in the workplace.Key...


  • Ventura, California, United States beBee Professionals Full time $30,000 - $45,000

    At beBee Professionals, we are seeking a skilled Clinical Support Specialist to join our team in Ventura. As a key member of our healthcare staff, you will provide essential support in clinical settings by assisting with patient care and administrative tasks.Key Responsibilities:Taking patient histories and preparing them for examinations, providing accurate...


  • Ventura, California, United States beBee Professionals Full time $30,000 - $45,000

    At beBee Professionals, we are seeking a skilled Healthcare Support Specialist to join our team in Ventura. This role is responsible for providing essential support in healthcare settings by assisting with patient care and administrative tasks.Key Responsibilities:Taking patient histories and preparing them for examinations.Assisting healthcare providers...


  • Ventura, California, United States Ventura Full time

    About UsVentura is a dynamic and growing organization that is committed to delivering exceptional healthcare services to our community. As a Clerical Support Specialist - Medical Field, you will have the opportunity to work with a talented team of healthcare professionals who share your passion for providing excellent care.**Job Summary**We are seeking a...


  • Ventura, California, United States Administrative and Accounting - Quest Staffing Services Full time

    Company OverviewWe are a leading staffing agency specializing in administrative and accounting services. Our team is dedicated to providing exceptional support to our clients.Compensation and BenefitsThe selected candidate will receive a competitive salary of $20-$22 per hour, commensurate with experience. In addition, we offer a comprehensive benefits...


  • Ventura, California, United States Morphius Corp Full time

    Morphius Corp is seeking a remote support specialist to join our team. This individual will be responsible for driving customer satisfaction by fielding inquiries, addressing pain points, and maintaining extensive product knowledge.Responsibilities:- Manage inbound customer communications- Consult on customer success- Maintain working product knowledge-...

  • Support Specialist

    2 weeks ago


    Ventura, California, United States Institute for Applied Behavior Analysis Full time

    We are seeking a compassionate and dedicated individual to join our team as a Support Specialist.">Job SummaryThis is an entry-level position requiring at least a High School Diploma and one year of training and experience in providing support services for individuals with developmental disabilities.The successful candidate will be responsible for supporting...


  • Ventura, California, United States Edwards Label Full time

    Company Overview:Edwards Label is a leading packaging printer that specializes in pressure sensitive labels and flexible packaging for retail, commercial, and industrial markets. Our company is known for its quick turnaround time, innovative approach, and exceptional customer service. We have a strong company culture that empowers our employees to reach...


  • Ventura, California, United States California Department of Education Full time

    About the RoleWe are looking for an experienced Educational Support Specialist to join our team at the California Department of Education. In this role, you will play a crucial part in enhancing learning outcomes for our students.Key ResponsibilitiesUnder the supervision of an assigned supervisor and general direction of a classroom teacher, specialist, or...


  • Ventura, California, United States County of Ventura (CA) Full time

    Job DescriptionWe are seeking a highly motivated and compassionate Medical Support Specialist to join our team at the County of Ventura. This role is ideal for individuals who are passionate about delivering exceptional patient care and working in a fast-paced healthcare environment.The successful candidate will be responsible for providing direct patient...


  • Ventura, California, United States Cafe Ficelle Inc Full time

    Job Title: Bakery Support SpecialistCafe Ficelle Inc. is seeking a motivated Bakery Support Specialist to join our team as an Assistant Pastry in our busy bakery.Salary Range: $45,000 - $55,000 per year based on experience and qualifications.The successful candidate will provide support to the pastry team with production items, including garnishing pastries,...


  • Ventura, California, United States PathPoint Full time

    Job SummaryWe are seeking a part-time Family Support Specialist to join our Kids & Families Together division in Ventura, California.This role requires a self-starter who can work interdependently and knows when to seek guidance.


  • Ventura, California, United States Ventura County Credit Union Full time

    Key ResponsibilitiesThe Member Support Specialist will be responsible for providing top-notch service to our members by responding to their inquiries, resolving issues, and promoting our products and services.You will be part of a collaborative team that values open communication, respect, and empathy. Our goal is to create a positive and inclusive work...


  • Ventura, California, United States California Pizza Kitchen Full time

    Key ResponsibilitiesWe are seeking a Server Support Specialist who will partner with servers to ensure quick table turnarounds and deliver exceptional customer experiences. The successful candidate will be responsible for:Clearing tables efficiently and refilling drinks promptly;Restocking silverware and glassware as needed;Carrying large loads of dishes,...


  • Ventura, California, United States Ventura Unified School District Full time

    At Ventura Unified School District, we pride ourselves on providing a safe and nurturing environment for students to thrive academically and personally. Our dedicated team is committed to helping students find their passion and reach their full potential.About the PositionWe seek a highly motivated and qualified Educational Support Specialist to join our...


  • Ventura, California, United States MorrrHeart Services LLC Full time

    Job Title:Daily Living Support SpecialistAbout the Job:We are seeking a Daily Living Support Specialist to join our team and provide support to adult individuals with developmental disabilities in their daily living needs. As a member of our team, you will work collaboratively with our staff to provide individualized training and support to empower...