Division Administrator

1 week ago

Orange, California, United States University Of California Irvine Full time
About the Role

We are seeking a highly skilled and experienced Division Administrator to join our team at the University of California, Irvine. As a key member of our department, you will be responsible for supervising the administrative services of a large academic department, reporting to the Chief Administrative Officer. Your duties will include overseeing various functions such as IT, facilities, student services, contracts and grants, budgetary financial management, and human resources. You will supervise support and/or professional staff, ensuring the smooth operation of our department.

Key Responsibilities
  • Supervise administrative services, including IT, facilities, student services, contracts and grants, budgetary financial management, and human resources.
  • Oversee the work of support and/or professional staff, ensuring the efficient operation of the department.
  • Develop and implement policies and procedures to ensure compliance with university regulations and guidelines.
  • Collaborate with other departments and campus staff to achieve shared goals and objectives.
  • Provide exceptional customer service to faculty, staff, and students, responding to their needs and concerns in a timely and professional manner.
Requirements
  • Bachelor's degree in a related field or equivalent experience.
  • 5-7 years of relevant job experience, preferably in an academic setting or private physician office.
  • Proven track record of supervising staff, managing budgets, and ensuring compliance with regulations.
  • Excellent communication, interpersonal, and problem-solving skills.
  • Ability to work in a dynamic environment with rapidly changing priorities and frequent interruptions.
Preferred Qualifications
  • Master's degree in Business or Healthcare Administration or equivalent field.
  • 3-5 years of experience in managing divisions or departments in a complex matrix.
  • Working knowledge of UCI cost accounting standards and familiarity with UCI online financial systems.
Conditions of Employment

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

  • Research Administration Specialist

    4 weeks ago

    Orange, California, United States University Of California Irvine Full time

    About the RoleWe are seeking a highly skilled Senior Contract and Grant Analyst to join our team at the University of California, Irvine. As a key member of our research administration department, you will play a critical role in supporting the administration of sponsored agreements, including proposal and budget development, clinical study budget cost...

  • Administrative Supervisor

    1 week ago

    Orange, California, United States Behavioral Health Network, Inc. Full time

    Job SummaryThe Program Administrative Supervisor plays a vital role in supporting the Substance Use Disorder Division management team in adhering to contractual and regulatory requirements. This position is responsible for providing administrative support, supervision, and leadership to administrative employees who assist with data entry, state required...

  • Administrative Support Specialist

    3 weeks ago

    Orange, California, United States DMG Corporation Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at DMG Corporation. As a key member of our Service & Controls division, you will play a vital role in ensuring the smooth operation of our business.Key ResponsibilitiesSchedule Management: Set and manage the work schedule for our team of...

  • Program Administrative Supervisor

    3 weeks ago

    Orange, California, United States Behavioral Health Network, Inc. Full time

    Job SummaryThe Program Administrative Supervisor is a key member of the Substance Use Disorder Division management team, responsible for ensuring the effective and efficient operation of administrative tasks. This role requires a high level of organizational and analytical skills, as well as excellent communication and interpersonal skills.Key...

  • Division Director, Gynecologic Oncology, Health Sciences Clinical Professor Series

    6 days ago

    Orange, California, United States University Of California Irvine Full time

    Position OverviewThe University of California, Irvine is seeking a highly qualified candidate to fill the position of Division Director for the Division of Gynecologic Oncology in the Department of Obstetrics and Gynecology. This is a full-time appointment at the Associate or Full Professor level, depending on qualifications, with an anticipated start date...

  • Travel Nurse RN Specialist

    3 weeks ago

    Orange, California, United States Rang Healthcare: a Division of Rang Technologies Full time

    Job OpportunityRang Healthcare: a Division of Rang Technologies is seeking a skilled Labor and Delivery healthcare professional for a travel nursing position.Job RequirementsSpecialty: Labor and DeliveryDiscipline: RNShift: 12 hours, nightsEmployment Type: TravelResponsibilities:Circulate and provide patient careMeet the requirements for BLS, ACLS, NRP, and...

  • Project Manager for External Funding

    1 week ago

    Orange, California, United States Sapphire Innovations Full time

    About the RoleThe Department 7 Research and Transfer - Division 7.2 Third-Party Funding and Project Management at the Rheinische Friedrich-Wilhelms-Universität Bonn is seeking a part-time Project Manager for Third-Party Funding to support the administrative tasks of third-party funded projects.Main ResponsibilitiesManage funds and project controlling for...

  • Grant and Contract Manager

    4 weeks ago

    Orange, California, United States University Of California Irvine Full time

    About the RoleWe are seeking a highly skilled Senior Contract and Grant Analyst to join our team at the University of California, Irvine. As a key member of our research administration department, you will play a critical role in supporting the administration of sponsored agreements, including proposal and budget development, clinical study budget cost...

  • Senior Contract and Grant Analyst

    3 weeks ago

    Orange, California, United States University Of California Irvine Full time

    Job SummaryWe are seeking a highly skilled Senior Contract and Grant Analyst to join our research administration team in the Department of Medicine. The successful candidate will provide expert support to Principal Investigators in the administration of sponsored agreements, including proposal and budget development, clinical study budget cost coverage...

  • Student Services Support Specialist

    2 weeks ago

    Orange, California, United States Coast Community College District Full time

    Job SummaryWe are seeking a highly skilled and motivated individual to join our team as a Student Services Support Specialist. This is a temporary, non-academic support position that will provide assistance to our student services programs, divisions, and departments.Key ResponsibilitiesProvide support services to student services programs, divisions, and...

  • Senior Contract and Grant Analyst

    3 weeks ago

    Orange, California, United States University Of California Irvine Full time

    About the RoleWe are seeking a highly skilled Senior Contract and Grant Analyst to join our team at the University of California, Irvine. As a key member of our research administration department, you will play a critical role in supporting the administration of sponsored agreements, including proposal and budget development, clinical study budget cost...

  • Student Services Support Specialist

    2 weeks ago

    Orange, California, United States Coast Community College District Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented individual to join our team as a Student Services Support Specialist. This is a temporary, non-academic position that will provide support to our student services programs, divisions, and departments.Key ResponsibilitiesProvide administrative support to student services programs, divisions, and...

  • Senior Contract and Grant Analyst

    4 weeks ago

    Orange, California, United States University Of California Irvine Full time

    About the RoleWe are seeking a highly skilled Senior Contract and Grant Analyst to join our team at the University of California, Irvine. As a key member of our research administration department, you will play a critical role in supporting the development and management of sponsored agreements, including proposal and budget development, clinical study...

  • Director of Sales and Marketing

    2 days ago

    Orange, California, United States Marriott International Inc Full time

    Job SummaryThe Director of Sales and Marketing for our Full Service hotel is responsible for planning and managing the overall sales and marketing strategy to achieve optimal occupancy growth and maximize revenue.This role will oversee the day-to-day operations of the hotel sales division, including direct sales efforts, follow-up, and proper sales...

  • Temporary Athletic Trainer

    4 weeks ago

    Orange, California, United States Chapman University Full time

    Job SummaryChapman University is seeking a Temporary Athletic Trainer to provide medical support to our NCAA Division III athletic teams. The successful candidate will work under the supervision of the Director of Athletic Training, team physician, and Athletic Director.Key ResponsibilitiesPrevention and Intervention: Provide medical care and support to...

  • Part-Time Athletic Trainer

    4 weeks ago

    Orange, California, United States Chapman University Full time

    Job SummaryChapman University is seeking a Temporary Athletic Trainer to provide medical support to our NCAA Division III athletic teams. The successful candidate will work under the supervision of the Director of Athletic Training, team physician, and Athletic Director to prevent, diagnose, and intervene in emergency, acute, and chronic medical...

  • Project Manager for External Funding Opportunities

    3 weeks ago

    Orange, California, United States Sapphire Innovations Full time

    The Sapphire Innovations is a leading research and development organization with a strong focus on innovation and excellence. With a rich history of delivering cutting-edge solutions, our team is comprised of talented individuals who share a passion for driving progress and advancing knowledge.The Research and Development Division is seeking a part-time...

  • Tax Compliance Specialist

    2 weeks ago

    Orange, California, United States Employment Development Department Full time

    Job Description and DutiesThis position may be eligible for a hybrid work schedule. The amount of telework is at the discretion of the department and is subject to change as business needs arise.Under the close supervision of the Tax Administrator I, the Tax Compliance Representative performs a mixture of routine and complex compliance assignments. Use of...

  • Lead Financial Analyst, Hybrid

    2 days ago

    Orange, California, United States RWJBarnabas Health Corporate Services Full time

    Job Overview:RWJBarnabas Health Corporate Services is seeking a highly skilled and detail-oriented Lead Financial Analyst to join our team. As a key member of our Enterprise Performance Improvement Division, you will play a critical role in advancing the performance of RWJBarnabas Health and its subsidiaries.In this role, you will support efforts to enhance...

  • Pediatric Gastroenterologist Opportunity at CHOC Children's Specialists

    2 weeks ago

    Orange, California, United States CHOC Children's Specialists Full time

    About CHOC Children's SpecialistsCHOC Children's Specialists is a private pediatric subspecialty group with over 360 physicians and advanced practice providers across 26 pediatric subspecialties. We practice at CHOC Children's, a premier healthcare system based in Orange County, California.Job SummaryWe are seeking two full-time, passionate, and...