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Warehouse Administrative Assistant

4 weeks ago

Grand Rapids, Michigan, United States Total Warehouse Solutions Full time
Job Summary

Total Warehouse Solutions is seeking a highly organized and detail-oriented administrative professional to join our team as a Full-Time Payroll Clerk in our Warehouse/Distribution environment.

This role will provide administrative support to our HR and payroll functions, ensuring seamless execution of daily tasks and projects. The ideal candidate will possess excellent communication and interpersonal skills, with the ability to work effectively in a fast-paced logistics setting.

Key Responsibilities
  • Provide exceptional customer service to employees through prompt and professional email responses.
  • Maintain a well-organized workspace and manage office supplies to ensure efficient operations.
  • Assist with bookkeeping, record-keeping, and data entry into financial, personnel, and legal records.
  • Support the recruitment process by preparing job descriptions, posting ads, scheduling interviews, and assisting with hiring and recruitment procedures.
  • Maintain employee files, update personnel records, and ensure compliance with company policies and legal requirements.
  • Assist with benefits administration, including enrolling employees in company benefits and handling related inquiries.
  • Support employee engagement initiatives, conflict resolution, and internal communication.
  • Ensure compliance with labor laws, OSHA regulations, and company-specific policies for warehouse employees.
Preferred Qualifications
  • Proficiency in Excel for data entry, report generation, and basic analysis.
  • Familiarity with the E-Verify program for verifying employment eligibility.
  • Knowledge of HR processes, including recruitment, onboarding, employee record-keeping, and benefits administration.
  • Excellent communication and interpersonal skills for addressing customer and employee needs.
  • Experience with payroll processing software and understanding of payroll procedures.
  • Strong attention to detail and the ability to manage multiple administrative and HR tasks efficiently.
What We Offer
  • Comprehensive benefits package, including medical, vision, and dental coverage.
  • 401(k) plan eligibility after one year of service.
  • Paid time off (PTO) and vacation time.
  • Sign-on bonus after 90 days of employment.