Warehouse Administrative Assistant

4 weeks ago


Grand Rapids, Michigan, United States Total Warehouse Solutions Full time
Job Description

We are seeking a highly organized and detail-oriented individual to fill a full-time administrative role in our fast-paced warehouse and distribution environment.

This position involves a variety of administrative and human resource support tasks, including report generation, office organization, and data entry.

Key Responsibilities:

  • Compile and distribute system-generated reports to ensure up-to-date information.
  • Maintain a well-organized workspace and manage office supplies.
  • Assist with bookkeeping, record-keeping, and data entry into financial, personnel, and legal records.
  • Support the recruitment process by preparing job descriptions, posting ads, and scheduling interviews.
  • Maintain employee files, update personnel records, and ensure compliance with company policies and legal requirements.
  • Assist with benefits administration, including enrolling employees in company benefits and handling related inquiries.
  • Support employee engagement initiatives, conflict resolution, and internal communication.
  • Ensure compliance with labor laws, OSHA regulations, and company-specific policies for warehouse employees.

Preferred Qualifications:

  • Proficiency in Excel for data entry, report generation, and basic analysis.
  • Familiarity with the E-Verify program for verifying employment eligibility.
  • Knowledge of HR processes, including recruitment, onboarding, employee record-keeping, and benefits administration.
  • Excellent communication and interpersonal skills for addressing customer and employee needs.
  • Experience with payroll processing software and understanding of payroll procedures.
  • Knowledge of OSHA regulations and warehouse safety protocols.
  • Strong attention to detail and ability to manage multiple administrative and HR tasks efficiently.

What We Offer:

  • Comprehensive benefits package, including medical, vision, and dental coverage.
  • 401(k) plan with eligibility to enroll after one year of service.
  • Paid time off (PTO) and vacation time.
  • Sign-on bonus after 90 days of employment.

At Total Warehouse Solutions, we value our team members and offer opportunities for professional growth and development. Our dynamic warehouse and distribution environment provides new challenges and the chance to make a tangible impact every day.

We offer a competitive benefits package and a supportive work environment where every team member feels valued and empowered to grow. Join us at Total Warehouse Solutions and experience a rewarding career that makes a difference.



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