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Legal Administrative Coordinator
2 months ago
Legal Aid Bureau is dedicated to providing essential civil legal assistance to individuals in need. Our mission is to empower marginalized communities by ensuring they have access to the legal resources necessary to navigate their challenges and achieve stability.
We are currently seeking a full-time Administrative Assistant to join our team. This role involves performing various clerical, secretarial, and administrative tasks within a legal office environment.
Key Responsibilities:
- Welcome clients and visitors, manage multi-line phone systems, take messages, and direct inquiries appropriately.
- Coordinate appointments and maintain schedules, logs, and calendars for the office.
- Handle incoming and outgoing mail, including logging, sorting, and scanning.
- Provide administrative support by typing legal documents and correspondence, assisting staff with document formatting, printing, and scanning.
- Organize and update legal forms, brochures, and other printed materials.
- Maintain office filing systems, ensuring efficient filing, retrieval, and purging of documents.
- Oversee the upkeep of office equipment, including computers, printers, and copiers, while keeping the workspace organized.
- Offer temporary coverage for other administrative roles as needed.
- Perform general office duties as assigned to support the efficient operation of the unit.
Qualifications:
- High school diploma or GED equivalent, with experience in an office setting.
- Reliable, self-motivated, and personable individual with strong communication and telephone skills.
- Ability to produce grammatically correct documents in the appropriate format.
- Excellent customer service skills, with the capacity to empathize and assist individuals in distress.
- Ability to thrive in a fast-paced work environment and manage high-volume workloads.
- Proficient in Microsoft Office applications and quick to learn new software.
- Fluency in Spanish is highly preferred.
- Legal experience is a plus but not mandatory.
Work Environment:
This position is primarily based in a general office setting, involving regular interaction via telephone, videoconferencing, instant messaging, email, and in-person communication.
Benefits:
The salary range for this position is competitive, complemented by a comprehensive benefits package that includes health, dental, and vision insurance, life insurance, a 401(k) retirement plan, paid time off, sick leave, and numerous paid holidays.
Additional Information:
- Interested candidates should submit a resume and cover letter outlining their qualifications and interest.
- References will be required during the final interview process.
- No phone inquiries, please. The position will remain open until filled.
Commitment to Diversity:
Legal Aid Bureau is committed to fostering equity, justice, and inclusion. We strive to hire individuals from diverse backgrounds and perspectives that reflect the communities we serve.
