Administrative Support Specialist

1 day ago

Dana Point, California, United States City of Dana Point, CA Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at the City of Dana Point, CA. The successful candidate will provide administrative support to the Public Works department, ensuring the smooth operation of daily tasks and projects.

Key Responsibilities
  • Provide exceptional customer service to the public, responding to inquiries and resolving complaints in a timely and professional manner.
  • Perform a variety of administrative tasks, including data entry, record-keeping, and correspondence preparation.
  • Assist with budgeting, accounting, and financial reporting, ensuring accuracy and compliance with regulations.
  • Coordinate meetings, events, and travel arrangements, ensuring seamless execution and timely completion.
  • Operate a range of office equipment, including computers, scanners, printers, and copiers, maintaining high levels of efficiency and productivity.
  • Develop and maintain filing systems, ensuring accurate and up-to-date records.
  • Participate in departmental projects and initiatives, contributing to the achievement of team goals and objectives.
Requirements
  • High school diploma or equivalent required; associate's or bachelor's degree in a related field preferred.
  • Two years of increasingly responsible administrative experience, with a focus on customer service and data management.
  • Excellent communication and interpersonal skills, with the ability to work effectively with diverse stakeholders.
  • Proficiency in Microsoft Office, including Word, Excel, and Outlook, with the ability to learn new software and systems quickly.
  • Ability to work independently and as part of a team, with a strong attention to detail and organizational skills.
What We Offer

The City of Dana Point, CA offers a competitive salary and benefits package, including health insurance, retirement plan, and education reimbursement. We are an equal opportunity employer, committed to diversity and inclusion in the workplace.

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