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Executive Assistant

1 month ago

Danville, Virginia, United States Kim Fowlkes & The Lifestyle Homes Team Full time
Job Description

We are seeking a highly organized and detail-oriented Executive Assistant to join our team at Kim Fowlkes & The Lifestyle Homes Team. As a key member of our team, you will be responsible for providing exceptional administrative support to our agents, ensuring seamless transactions, and delivering a personalized "white glove" service experience to our clients.

The ideal candidate will possess a strong background in real estate, excellent communication skills, and the ability to multitask and prioritize daily workload. You will be responsible for overseeing all aspects of seller transactions, preparing listing agreements, disclosures, and property profiles, and coordinating showings and feedback from agents.

You will also be responsible for managing the client database system, preparing buyer and seller consultation packages, and coordinating the preparation of listing and open house flyers, graphics, signage, and other marketing materials.

In addition, you will be responsible for answering office phone calls with energy and professionalism, managing purchasing of office equipment, marketing materials, and other business-related supplies, and creating and updating business operation manuals, job descriptions, and employment contracts.

If you are a motivated and detail-oriented individual with a passion for delivering exceptional customer service, we encourage you to apply for this exciting opportunity.

Responsibilities:

  • Oversee all aspects of seller transactions from initial contact to executed purchase agreement.
  • Prepare pre-listing presentations, listing agreements, disclosures, comparative market analysis, and property profiles.
  • Consult with sellers on property photos, staging, repairs, cleaning, signage, lockbox, access requirements, and marketing activities.
  • Obtain all necessary signatures on listing agreements, disclosures, and other required documentation.
  • Coordinate showings and gather feedback from agents.
  • Provide weekly feedback to sellers regarding showings and marketing efforts.
  • Organize and follow up on public and broker open houses.
  • Collect and deliver EMDs to title companies as needed.
  • Input listing information into MLS and marketing websites, updating as necessary.
  • Submit documentation to the office broker for file compliance.
  • Enter all relevant information into the client database and transaction management systems.

Qualifications:

  • Outstanding organization.
  • Strong attention to detail.
  • Tech savvy; up-to-date with the latest office gadgets and applications and able to navigate new systems quickly.
  • Able to multitask and prioritize daily workload - can work on multiple projects at once.
  • Able to work independently to support a team and appropriately manage time.
  • Effective interpersonal skills, including superior oral and written communication skills.
  • Strong problem-solving abilities.
  • Discretion and confidentiality.
  • Customer service focus.
  • College degree and social media experience preferred.
  • Candidate will need to be willing to obtain a real estate license upon hiring (Agent will reimburse).
  • Comfortable handling strong personalities.
  • Must be thorough and Love to-do lists.
  • This person must have a Can and Will Do attitude. This person will do anything and everything they need to in order to free their Agents up to sell.