Administrative Support Specialist

4 days ago

Fairhope, Alabama, United States Aero-Mark MRO LLC Full time
Job Description

Aero-Mark MRO LLC is seeking a highly organized and versatile individual to fill the role of Executive Assistant. This position is ideal for a multitasker who can manage various responsibilities simultaneously, including AP/AR, reconciliation, marketing efforts, office duties, financial processes, and HR support.

This dynamic role requires a fast learner who can adapt to a variety of tasks and responsibilities. The ideal candidate will possess strong organizational and multitasking skills, with the ability to manage multiple responsibilities simultaneously.

Key Responsibilities:

  • HR Support:
    • Assist with planning company events.
    • Assist with D&A program and act as alternate DER.
    • Assist with company benefits management.
  • Finance Support:
    • Assist with accounts payable (AP) and accounts receivable (AR) functions, ensuring timely and accurate processing of invoices and payments.
    • Reconcile invoices, resolve discrepancies, and communicate with vendors as needed.
    • Bank reconciliations.
    • Assisting Controller as needed.
    • Familiar with QuickBooks.
    • Support with Payroll (ADP).
  • Marketing:
    • Assist with maintaining the company's website, LinkedIn, SEO, company flyers, presentations, and email signatures.
    • Assist with coordinating and managing events, trade shows, and travel arrangements.
    • Analyze market trends and competitor activities to identify opportunities for growth.
    • Conduct data research or analysis for various projects.
  • Office Duties:
    • Manage office supplies, ensuring all resources are available and functioning properly.
    • Coordinate schedules, meetings, and appointments for team members and executives as needed.
    • Serve as the primary point of contact for vendors, clients, and visitors.
    • Organize and maintain corporate minutes and other official documents.
    • Organization of OneDrive documentation.
    • Other ad hoc projects.

Requirements:

  • Currently pursuing or completed a Bachelor's degree in Business, Finance, or a related field.
  • A fast learner who enjoys being exposed to a variety of tasks and responsibilities.
  • Strong organizational and multitasking skills, with the ability to manage various responsibilities simultaneously.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with CRM software.
  • Basic understanding of marketing principles, including social media management, SEO, and event coordination.
  • Familiarity with accounts payable (AP) and accounts receivable (AR) processes is a plus.
  • Excellent communication skills, both written and verbal.
  • Detail-oriented with strong problem-solving abilities.
  • Ability to work independently and collaboratively within a team environment.
  • QBO experience required.

Work Environment:

In-person

40 hrs./week

$20-$24/hour

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