Facilities Support Assistant

1 week ago


Sarasota, Florida, United States Adams and Reese Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Services Coordinator to join our team at Adams and Reese. As a key member of our operations team, you will be responsible for providing administrative support and ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Purchase and distribute office supplies to maintain a well-stocked inventory.
  • Perform all duties related to the firm's file closing process, including physically moving files from secretarial areas to the file room, completing related closing forms, logging file numbers and storage locations into the database, and placing files in boxes for storage.
  • Retrieve or arrange for the retrieval of stored files and deliver them to requesting parties.
  • Assist with physical arrangements for receptions, parties, meetings, etc., dealing with caterers, delivery personnel, etc.
  • Provide administrative assistant duties to help others in the office.
  • Perform document management duties, such as copying, faxing, mailing, and deliveries within the CopyCenter.
Requirements
  • A high school graduate with previous experience in a related occupation.
  • Excellent communication skills and the ability to work well with staff, attorneys, vendors, building personnel, contractors, and the public.
Working Conditions

This position requires strength and agility. The employee must be able to move heavy items such as desks, file cabinets, file boxes, and other equipment. The employee must be mobile, have the ability to bend, and the ability to lift approximately 75 lbs. The employee must be able to walk and stand for extended periods of time in and under various weather conditions. The employee must be available to work overtime as needed.



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