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Grants Accounting Specialist

2 months ago

Washington, United States Mary's Center Full time
About the Role

Mary's Center is a leading organization dedicated to promoting diversity, equity, and inclusion in our community. We are seeking a highly skilled Grants Accounting Coordinator to join our team.

Key Responsibilities
  • Manage grant-related accounting projects and tasks, including agreement and general ledger management, grants administration, and invoice review.
  • Assist in audit preparation, budget data entry, and assigning grant activity codes in Sage.
  • Perform budget versus actual management, account analysis, and reconciliations.
  • Report to the Director of Grants and Contracts and work collaboratively with the General Ledger team and Grant Accountants.
Essential Duties
  • Prepare weekly updates and reconciliations on customer aging for analysis with the Director of Grants and Contracts.
  • Track, update, and notify the Grants team daily on grant-related events.
  • Assign codes/updates and record information into the Accounting system daily.
  • Assist in processing coding and recording invoices into the Accounting system.
  • Work with the General Ledger team and Grant Accountants on reconciliation reviews, codes/updates, and corrects information/transactions in the Accounting system.
  • Maintain grant invoice filing systems, ensuring invoices are reconciled/processed monthly, quarterly, and annually due to grantors in time.
  • Maintain filing systems for all grants, accounts receivables, and invoices.
  • Maintain filing systems for grant agreements, budgets, and all grant-related documentation.
  • Assemble financial/grant data for audits. Assist the Grant Accountants and the Accounting team with other month-end reporting documentation as needed.
Qualifications
  • Bachelor's degree in accounting or finance preferred, or equivalent experience.
  • Associate degree in accounting/finance or equivalent with two (2) years of related experience.
  • Ability to effectively use Sage Intacct, Microsoft Windows; Proficient in Excel, Accounting Software, preferably Sage Intacct.
  • Previous experiences in a grant-related position/NGO/similar organization preferred.
  • Typing speed and accuracy, attention to detail, organizational skills with the ability to stay focused on assigned tasks, and ability to work independently and as part of a team.
Language Requirement

Ability to communicate effectively in English is required. Additional language proficiency or fluency preferred.

Physical Demands

Regularly required to sit; frequently required to reach with hands and arms, walk, stoop, kneel, crouch, talk or hear; must be able to lift objects up to twenty-five (25) pounds.

Work Environment

Mostly in a typical office and/or home setting with quiet to moderate noise level. May be exposed to extreme cold, heat, and humidity due to outside weather conditions. Opportunity to work a hybrid schedule - remotely & onsite, as needed.