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Property Management Associate

2 months ago

Pasadena, California, United States City of Pasadena Full time

Overview:
The City of Pasadena is in search of a Property Management Associate to support the Real Property Manager in overseeing a diverse portfolio of over 500 city-owned properties, encompassing retail, office, industrial, and residential sectors.

Role Summary:
The selected candidate will serve as a vital link between the City and the operational requirements of its leased and owned properties. This role is crucial in ensuring that both the physical environments and their financial outcomes are effectively managed.

Key Responsibilities:
- Ensure timely collection of rents and adherence to budgetary constraints.
- Prepare and maintain accurate financial reports.
- Oversee daily maintenance operations to guarantee the security and upkeep of City-owned properties.
- Act as the primary contact for tenants, addressing their inquiries and ensuring their satisfaction.

Essential Skills:
The ideal candidate will possess strong communication skills, which are essential for:
- Negotiating lease agreements.
- Resolving tenant issues.
- Coordinating with service providers.

Financial Acumen:
A solid understanding of financial management principles is necessary for:
- Budgeting and rent collection.
- Financial reporting to ensure properties operate within their financial limits while maximizing revenue.

Problem-Solving Abilities:
The ability to swiftly identify and address issues, particularly regarding maintenance and tenant concerns, is crucial.

Organizational Skills:
Managing multiple properties requires effective multitasking and organizational capabilities to ensure all responsibilities are met.

Competencies:
- Attention to Detail
- Critical Thinking
- Customer Focus
- Negotiation Skills
- Self-Management
- Oral Communication
- Project Management
- Relationship Building

Qualifications:
- Bachelor’s degree in real estate or a related field.
- A minimum of three years of relevant analytical or administrative experience in commercial property management or leasing, with at least one year at a journey level; or a combination of education and experience.
- A California Real Estate license is preferred.

Selection Process:
The selection process may include evaluations of training and experience, interviews, and assessments at the department level.

Additional Information:
Candidates selected for this position may be subject to a probationary work period and must possess or be able to obtain a valid California driver's license.