Financial Operations Coordinator

3 weeks ago

Portland, Oregon, United States Children's Institute Full time

Children's Institute seeks a highly skilled Financial Operations Coordinator to support the organization's finance functions and ensure basic operations run effectively and efficiently. This part-time position is responsible for managing the invoice/AP process, providing support and data entry for other functions, and supporting general operations as necessary.

Key Responsibilities:

  • Financial Operations:
    • Manage organizational internal invoice procedures, process vendor invoices and approved check requests, print checks, obtain signature(s), mail to respective vendor, file paperwork
    • Record deposits, record incoming funds, and proactively track receivables
    • Manage corporate credit cards: oversee organizational process around credit card usage including ensuring proper documentation is received and entered in QuickBooks for each transaction and monthly reconciliation
    • Accurately enter other transactions into QuickBooks as requested
    • Assist Finance Manager in preparation for monthly, quarterly, and annual reporting requirements and preparation for audit and 990
    • Maintain AP and AR document files
  • Additional Responsibilities:
    • Support the Operations team, provide ongoing organization-wide support to special projects
    • Perform other duties as assigned

Requirements:

  • 2 years of previous experience in bookkeeping, accounting, or similar role
  • Familiarity with QuickBooks Online, MS Excel, and basic computer skills

Preferred Qualifications:

  • Associate degree in business, finance, accounting, or related field, or in process of obtaining degree
  • 2 to 3 years of finance/accounting/bookkeeping experience, preferably in nonprofit accounting
  • Experience using MS Office, Word, Excel, and similar office applications
  • Experience using QuickBooks Online or other nonprofit accounting software
  • Excellent written and verbal communication skills
  • Dedicated to efficient productivity
  • Ability to work independently and to work collaboratively in a team
  • Ability to anticipate and solve problems, pay attention to details, and follow through
  • Self-starter, flexible, motivated, and able to take initiative
  • The ability to keep information confidential is required

Compensation and Benefits:

  • $35,000 per year (part-time)
  • Pro-rated paid sick leave and holidays

Diversity, Equity, and Inclusion Statement:

Children's Institute is an equal opportunity employer committed to diversity, equity, and inclusion. It is the policy of CI to provide equal employment opportunity in accordance with applicable law to all qualified individuals without regard to race, color, creed, religion, age, gender, gender identity, sexual orientation, marital status, military status, political opinion, national origin, familial status, mental and physical ability, source of income, or any other status protected by federal, state, or local law in all personnel actions.

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