Event Coordinator

1 week ago


Pittsburgh, Pennsylvania, United States Zoological Society Full time
Job Title: Events Assistant

Job Summary:

The Events Assistant will assist the Events team with the operation of both private and community events at the Pittsburgh Zoo & Aquarium. This role involves event setup and execution, administrative tasks, and client relations. The ideal candidate will be dynamic, detail-oriented, and skilled at multi-tasking, with excellent customer and vendor service skills.

Key Responsibilities:

  • Assist the Events team with event planning, coordination, and execution.
  • Coordinate with Grounds, Catering, and clients to prepare venues for events.
  • Monitor event execution and address areas for improvement.
  • Provide outstanding service to guests throughout the event process.
  • Meet with potential clients and assist with facility tours.
  • Work with Education to secure live animals for special events.
  • Assist with administrative and organizational tasks as requested by the Events team.
  • Research and coordinate with vendors, groups, and community organizations to strengthen event offerings.

Requirements:

  • Completed or pursuing a Bachelor's or associate degree in a related field.
  • Minimum 1-3 years' experience in special events, planning, and execution or a related field.
  • Experience with sales is preferred.
  • Excellent communication and customer service skills.
  • Ability to work evenings, weekends, and minor holidays.

Physical Requirements:

  • Manual dexterity to operate office machinery.
  • Ability to lift up to 30 pounds for event setup and teardown.
  • Exposure to various weather conditions and occasional office work.

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