Research and Stewardship Associate

4 weeks ago

Stanford, California, United States Castilleja Full time
About Castilleja

Castilleja is a dynamic and intentional educational community that empowers young women to become confident thinkers and compassionate leaders.

Job Summary

The Advancement Associate for Research and Stewardship plays a vital role in supporting the school's fundraising and strategic goals. This position requires a strong research and analytical skillset, as well as excellent communication and project management abilities.

Key Responsibilities:
  • Conduct thorough research to identify new prospects and qualify existing donors to grow and refine the donor pipeline.
  • Draft detailed research summaries to better understand estimated gift capacity, interests, relationship with the school, and philanthropic priorities.
  • Provide donor information to aid in meetings and strategy development for events, dinners, and other interactions with important donors and prospects.
  • Maintain discretion and confidentiality with all materials and interactions.
Stewardship and Communications:
  • Assist with communications, such as donor calls, emails, mailings, and invitations.
  • Manage stewardship and communications projects from start to finish, including print collateral, annual stewardship reports, invitations, and other initiatives.
  • Edit copy for donor communications, such as campaign newsletters.
  • Secure information or relay requests that may be urgent and confidential in nature.
Database Management:
  • Add and update contact information for donors, prospects, and alumnae.
  • Track actions in donor records. Experience with Raiser's Edge/NXT and Almabase is a plus.
  • Generate reports and lists related to fundraising management, events, and constituent relations.
Meeting and Event Support:
  • In coordination with the Director of Alumnae Engagement and Director of the Capital Campaign and Major Gifts, support donor meetings and events.
  • Assist with logistics at meetings and events, including the management of outside vendors; requires occasional evening and weekend work.
  • Schedule, arrange, and coordinate external meetings, including drafting agendas and presentation materials, recording minutes, and providing follow-up.
Requirements:
  • Exceptional written, verbal, and interpersonal communication skills.
  • Strong organizational and project management skills with attention to detail.
  • Ability to manage multiple projects simultaneously.
  • Ability to create, proofread, edit, and oversee communications materials.
  • Proficiency with Microsoft Office, Google Suite, and familiarity with database functionality and portal management.
  • Ability to work cheerfully and professionally on a team with responsibilities to more than one individual.
  • Minimum of an A.A. with at least two years of prior, relevant experience.
Benefits:
  • Comprehensive Health and Wellness plans, including Medical, Dental, Vision, LTD, EAP, and Life.
  • Free lunch every day at school is in session.
  • 403(b) Retirement plan with an outstanding employer match.
  • Castilleja uses a competitive salary scale, which takes into account the range of experience, education, and skill level.

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