General Service Office Associate

4 weeks ago

Richmond, Virginia, United States Richmond Behavioral Health Authority Full time
Job Summary

The Richmond Behavioral Health Authority is seeking a skilled General Services Associate to join our team. This role will be responsible for performing intermediate technical and administrative tasks to support various aspects of facility operations, including facility maintenance, building security and safety, parking and housekeeping services, and RBHA property management.

Key Responsibilities
  • Maintain and track vehicle and property information using fleet and facility maintenance software.
  • Assign fleet vehicles to employees and assist with the oversight of housekeeping and security staff.
  • Perform related tasks as needed or assigned, working under the general supervision of the General Services Manager.
  • Provide receptionist duties at assigned site locations, including greeting visitors, answering telephones, and providing information.
  • Maintain Authority vehicles' registrations, conduct safety checks, prepare vehicles for auction, purchase replacement vehicles, facilitate repairs, and maintain fuel cards.
  • Facilitate space and surplus management by handling space allocation and layout planning, coordinating office moves, and adjusting to meet the evolving needs of the organization.
  • Monitor, respond, and report concerns with facility operations, building security, maintenance, general services software, and safety.
  • Manage parking for employees and fleet, provide immediate intervention, and dispatch appropriate general services vendors in response to unplanned events.
  • Serve as the general services liaison between approved vendors and requesting divisions for all capital projects involving building renovations, painting, and furniture installation.
  • Track and maintain logs of registered mail and other important correspondence, receive, sort, process, and distribute incoming and outgoing mail, overnight packages, and other materials.
  • Operate a variety of standard office equipment, perform light maintenance on photocopy and postage equipment, and collect and compile statistical data to prepare monthly reports.

Requirements
  • High school diploma or GED and moderate experience in fleet and facility maintenance, including some supervisory experience, or equivalent combination of education and experience.
  • Valid driver's license in the Commonwealth of Virginia.
  • Proficiency in Microsoft Office Suite.
  • Ability to quickly adapt to changing priorities and handle emergency situations effectively.
  • Ability to manage multiple tasks simultaneously and provide logistical support for events and activities.

About the Organization

The Richmond Behavioral Health Authority is licensed by the Virginia Department of Behavioral Health and Developmental Services and is the statutorily established public entity responsible for providing mental health, intellectual disabilities, substance abuse, and prevention services to the citizens of the City of Richmond. Our mission is to promote health, wellness, and recovery for the people and communities we serve. We are committed to providing behavioral health services to all Richmond residents, regardless of race, color, gender, age, religion, disability, or national origin. Services are provided directly by RBHA staff and through contracts with private providers in the community. Funding is received through fees from consumers, the Commonwealth of Virginia, the City of Richmond, and local and state grants.

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