Administrative Support Specialist

2 weeks ago


Osseo, Minnesota, United States InCompass Full time
Job Overview

We are seeking a highly organized and detail-oriented Executive Administrative Assistant (EAA) to provide essential support to Division Executives at InCompass LLC. This dynamic role offers a blend of administrative and operational tasks, including document preparation, contract review, customer communication management, and maintaining key performance indicators (KPIs).

Responsibilities

  • Generate, review, and maintain confidential documents.
  • Preview and proofread T&C contracts and NDA's.
  • Execute high-revenue customer capital purchases.
  • Monitor order files and maintaining proactive, pre-shipment customer communications.
  • Coordinate internal logistics to enhance customer experience.
  • Maintain KPI dashboards and assist in BOD slide deck preparation.
  • Dispatch inbound communication traffic.
  • Contribute to overall strategic and tactical company objectives.

Requirements

  • Experience with Salesforce.
  • Experience with ERP systems (Concur).
  • Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Project Planner.
  • Knowledge of project management, including Gantt Chart creation.
  • Experience in purchasing and vendor negotiations.

Benefits

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance


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