Administrative Support Specialist

2 days ago


King George, Virginia, United States MDW Associates, LLC Full time
Job Description

The Administrative Support Specialist will provide administrative support to the Missile Defense Agency (MDA) client at Dahlgren, Virginia. The role involves providing protocol support to include planning, coordinating, and executing all aspects of protocol functions, objectives, and initiatives. Key Responsibilities:

  • Assist in planning and coordinating visits by Distinguished Visitors, Very Important Persons (VIPs), and other official visitors.
  • Provide administrative, protocol, and event management support for award ceremonies, retirements, and internal events.
  • Coordinate arrangements for events, including facilities, speakers, graphics, scripts, guest lists, invitations, seating arrangements, flags, rendering of honors, decorations, receptions/receiving lines, menu selections, event set-up/clean up, etc.
  • Prepare itineraries for official visitors, ensuring proper coordination of escort services, meetings, transportation, etc., and advising responsible parties accordingly.
  • Provide briefs on special plans and procedures pertaining to visits.
  • Participate in required planning meetings as needed.
  • Track official visitors to coordinate office space and parking.
  • Reserve office and conference space for events.
  • Review detailed plans to ensure consistency with established policies and procedures.
  • Maintain files on visits, awards, ceremonies, and presentations conducted.
  • Coordinate external visitor base access and badges.
Clearance Requirement:
  • A valid Active US DoD Secret Clearance (or higher) is required.
Education/Experience Requirements:
  • Candidates with various levels of experience are welcome to apply. Your responses to job questions will help determine which positions you are qualified for.


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