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Deputy Executive Director

2 months ago

Shelton, Washington, United States South Puget Intertribal Planning Agency Full time
Job Summary

The South Puget Intertribal Planning Agency is seeking a highly skilled and experienced Deputy Executive Director to join our team. As a key member of our leadership team, you will be responsible for the overall day-to-day administration, coordination, and management of our agency's programs and operations.

Key Responsibilities
  • Direct and manage the day-to-day administrative operations of the agency and its facilities.
  • Conduct analysis and recommend to the Executive Director areas and issues needing policy development, process improvements, and corrective actions.
  • Ensure that all programs under your direction are efficiently and effectively administered using available resources.
  • Work with the agency's Fiscal Director to develop the annual indirect cost pool budget.
  • Select, train, supervise, and evaluate staff reporting to you.
  • Coordinate staff communication, including weekly leadership meetings, bi-annual all-staff meetings, and other meetings as requested.
  • Assist with Board reports, summaries, and resolutions as necessary for Board discussion and consideration.
  • Review, monitor, and approve expenditures together with program directors, managers, and staff to ensure grant/contract compliance pursuant to applicable laws and regulations, approved budgets, and relevant policies.
  • Represent the agency at various public functions, meetings, and conferences as requested by the Executive Director.
  • Fulfill other duties assigned by the Executive Director.

Requirements
  • Master's degree in public or business administration, management, social services, or a closely related field, and six years of demonstrated work experience in a senior management or executive director level position, or
  • Bachelor's degree in business administration, social services, or a closely related field and eight years of demonstrated work experience in program administration in senior management or leadership positions.
  • Demonstrated experience in overseeing the administration of a broad spectrum of workforce, health, and/or human services to Native American communities.
  • Excellent problem-solving and decision-making skills and the ability to analyze complex issues and clearly communicate timely and reasonable courses of action.
  • Exceptional communication skills with proven ability to write and speak clearly and effectively.
  • Superior diplomacy skills and demonstrated experience working in a diverse environment, particularly with Native Americans and within tribal communities.
  • In-depth experience administering and overseeing tribal, state, and federal government grants, contracts, and memoranda of understanding.
  • Demonstrated experience in private and public fund development, marketing, and public relations to successfully engage stakeholders, including consortium member Tribes, grantors, and other funding entities, policy makers, local communities, and others.
  • Basic understanding of fund accounting, federal grant management, and single audits.
  • Prior experience in a non-profit consortium or corporation led by a Board of Directors.
  • Strong computer and technology skills using various office software and computer programs.
  • Possession of a valid driver's license.
  • Ability to pass a background investigation, including a criminal history background check, pre-employment drug screen, confirmation of work experience, reference check, and confirmation of education, degrees, and certifications.
  • Ability to travel frequently to consortium member Tribal reservations as needed.

Physical Abilities
Bending at the waist; sitting for extended periods; dexterity of hands and fingers to operate a computer keyboard; hearing and speaking to exchange information; seeing to read reports and data; lifting and moving small to medium-sized objects weighing up to 25 pounds; occasional travel to other SPIPA or tribal locations.

Salary Range/Fringe Benefits
Range 13/14; compensation for this position has a starting range of $62.76 per hour, depending on qualifications (based on a 37.5-hour week). Benefits include medical, dental, vision, life insurance, and agency contribution to a retirement program.

Confidentiality
This position will have knowledge of confidential personal information regarding others. The employee will be required to sign a confidentiality agreement and adhere to applicable standards.

Equal Opportunity
The South Puget Intertribal Planning Agency is an equal opportunity employer. Native American preference applies in that we seek to hire qualified enrolled members of SPIPA consortium Tribes, federally recognized Tribes, or Alaska Natives. Minimum qualifications must be fully met for all applicants to be considered for employment.

Drug-free Workplace
The South Puget Intertribal Planning Agency is committed to providing a drug-free workplace for its employees, volunteers, and the communities it serves. This position requires successful completion of a pre-employment drug test.

To Apply
Complete and submit a SPIPA employment application, a cover letter describing how your qualifications align with this position, and a resume including three work-related references to:
Archie Smith, Human Resources Manager
South Puget Intertribal Planning Agency
3104 SE Old Olympic Hwy
Shelton, WA 98584
[email protected]

SPIPA Employment application is available online at under JOBS or by calling

Application screening will begin September 3rd, 2024. Open until filled.