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Engineering Operations Manager

2 months ago

Breckenridge, United States Vail Resorts Full time
Job Summary:

The Engineering Administrator role is a critical position within Breck Hospitality, responsible for driving productivity, revenue, and accuracy of all maintenance and engineering teams. This individual will provide administrative office functions, manage financial tracking, and oversee the accuracy of engineering department's financials across the market.

Key Responsibilities:
  • Act as department administrator for all engineering programs, attending required training and producing reporting from workorder systems for Property Managers.
  • Review billing-related commentary by technicians to ensure accuracy and clarity in comments and time billed via these systems, maximizing billable revenue within departments.
  • Train and continuing education of all existing BH staff, assisting in training new hires into the engineering department on required systems.
  • Step in for Property Chiefs to assign work requests, clarify priority of requests, and follow up with technicians on the status of work requests.
  • Create and review reports showing productivity, hours worked by each tech, repeat incidents, and current open issues, deferred issues, out of order units, and billing.
  • Maintain financial tracking through the use of a checkbook accounting system, including budget tracking, forecast tracking, order tracking, project tracking, and maintaining labor, op-ex, and cap-ex in line with approved budgets and forecasts.
  • Assist in creation of PO's and communication to Vendors, seeking competitive pricing on parts and bids.
  • Ensure Vendor Invoices are accurate and processed for payment, utilizing OnBase for Invoice research and management.
  • Reconcile Procurement Accruals Report each month.
  • Ensure all invoices are loaded into our procurement system on a regular basis and managed appropriately to ensure accurate financial reporting.
  • Advise and participate in Budget process, assisting property chiefs and Property Managers with budgeting, forecasting, and research during trial and final close each month.
  • Create and review end of monthly billing reports for both HOA and Lodging operations, utilizing engineering systems information and manual tracking methods.
  • Support Chief's in compiling the agenda items for Engineering Meetings, and take minutes during the meetings.
  • Regular scheduled meetings with the Chief's and Property Managers at each location.
  • Assist with shipping and receiving when needed and work closely with Warehouse Manager to ensure accuracy of op-ex spend.
  • Support Chief's and PMs with employee relations, team building, and department meetings.
  • Ensure all properties are compliant on safety requirements, both internal requirements and external.
  • Schedule and maintain training classes for Engineers, ensuring all active engineers have updated MVR at all times, and where necessary, that we have appropriate training for the pools and hot tubs that we manage at each location.
  • Assist each property when Engineering Manager is out of the office or unavailable.
  • Ensure payroll is accurate and reconciled.
Requirements:
  • High school diploma or equivalent.
  • Valid CO drivers license or the ability to get one upon being hired.
  • Strong verbal and written English language communication skills.
  • Proficient in Microsoft Office.
  • Possess the ability to work well in a team environment.
  • Detail oriented.
  • Must be able to work under pressure.
  • Must be fun.
  • Must be approachable.