Facilities Management Coordinator
3 weeks ago
We are seeking an experienced Assistant Property Manager to join our team at Ascend Talent Solutions. As a member of our team, you will be responsible for ensuring the successful fiscal and real property management of our building.
Key responsibilities will include:
- Actively participating in the preparation of monthly and annual financial reporting packages.
- Project managing above-standard work for tenants, including suite improvements and maintenance.
- Establishing and maintaining relationships with building vendors, driving high-quality work and service.
- Managing all tenant correspondence, move-ins, and move-outs, and preparing all related documents.
- Assisting the Property Manager with the aging report and following up on delinquencies.
- Interfacing with tenants and vendors on work order requests, on-site maintenance, improvement projects, and events.
- Assisting the Property Manager with all tenant Common Area Maintenance (CAM) charges, tax assessments, and other miscellaneous billing adjustments.
- Ensuring that above-standard tenant bill-backs for electrical usage, after-hours HVAC, and other similar charges are processed in a timely manner.
- Overseeing tenant and vendor insurance certificates.
- Participating in performance oversight of all service contractors who perform contract services.
- Preparing tenant lease abstracts.
- Ensuring tenant files are complete and in compliance with building standards.
- Assisting in overseeing various capital and TI projects.
- Responsible for leading regular inspections of properties with janitorial and other building service providers.
- Developing strong relationships with tenants and vendors.
The ideal candidate will have a Bachelor's degree, 1-3 years of experience as an Assistant Property Manager, a strong knowledge of finance and building operations, excellent communication skills, and proficiency in Microsoft Excel, Word, Outlook, Yardi, MRI, Timberline, Building Engines, and other commercial real estate software programs.
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Facilities Coordinator
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Facilities Management Coordinator
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