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Compensation and Benefits Manager

2 months ago

Richland, Washington, United States Gravis Law, PLLC Full time

Position Overview:

As a Compensation and Benefits Manager, you will oversee the administration of employee compensation and benefits programs for a multi-state workforce across North America. Your primary responsibility will be to ensure timely and accurate payroll processing while adhering to all relevant tax regulations and deductions. This role requires vigilant monitoring of payroll systems and compliance with federal, state, and local employment laws.

Payroll Responsibilities:

  • Administers 24 semi-monthly payrolls each year, including adjustments for bonuses, relocations, salary increases, terminations, and unused vacation payouts. Manages garnishments, child support, and levies, while maintaining I-9 documentation and eVerify compliance.
  • Supervises the Time & Attendance system to ensure accurate tracking of employee hours.
  • Processes new hires, terminations, and monthly headcount reports, while tracking vacation hours and fulfilling year-end payroll requirements, including W-2 preparation and vacation accruals.
  • Acts as the HRIS administrator for payroll, benefits, and human resources, ensuring the database is updated with current employee information.
  • Coordinates payroll deductions with relevant carriers and generates necessary reports for finance and benefits providers.

Retirement Plan Management:

  • Oversees annual compliance audits for the 401(k) plan, maintaining the Plan Document and Summary Plan Description. Initiates employee engagement campaigns to promote participation and diversification in retirement savings.
  • Manages payroll deductions for loans and savings, prepares funding requests, and reconciles retirement amounts with payroll records.
  • Facilitates meetings for the Fiduciary Committee, ensuring all action items are addressed and maintaining compliance with plan amendments and annual filings.

Health and Welfare Benefits:

  • Collaborates with the Human Resources Director to address any issues with benefit providers, maintains current employee benefit documentation, and assists with annual Open Enrollment processes.
  • Reviews annual benefits with brokers and providers, approves vendor invoices, and prepares necessary benefit documentation.
  • Manages COBRA notifications for ineligible employees and maintains FMLA documentation and tracking.

Qualifications:

  • Bachelor's degree in Business, Finance, Human Resources, or a related field.
  • A minimum of 5 years of experience in Human Resources, Benefits administration, and HRIS systems.
  • Strong knowledge of Labor & Employment Law and Payroll processes.
  • Proficient in Microsoft Office Suite (Word, Excel, Teams, Outlook) with strong mathematical skills.
  • Excellent communication skills, both verbal and written, with the ability to maintain confidentiality.
  • Ability to work under pressure and meet deadlines while managing multiple tasks effectively.

Desired Skills:

  • Experience with Paylocity HRIS system is preferred.
  • Demonstrated organizational skills and the ability to prioritize tasks efficiently.
  • Strong analytical skills with the ability to make informed decisions based on data.
  • Professional demeanor with excellent interpersonal skills.

Work Environment:

This position will be based in a standard office environment. Regular attendance is essential, and occasional weekend or holiday work may be required.

This job description is intended to provide a general overview of the position and is not exhaustive of all responsibilities and duties that may be assigned.