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Administrative Director

2 months ago

Salt Lake, Utah, United States Pivotal Solutions Inc Full time
Job Summary

Pivotal Solutions Inc is seeking a highly skilled and experienced Executive Assistant to support the Chief of Staff in managing the day-to-day operations of the office. The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to work effectively in a fast-paced environment.

Key Responsibilities
  • Office Management: Oversee the daily operations of the office, ensuring a smooth and efficient workflow.
  • Meeting Coordination: Plan and organize company meetings, including scheduling, sending reminders, and arranging catering as needed.
  • Access Management: Coordinate building and office access for staff, guests, and meeting room reservations.
  • Financial Administration: Liaise with the corporate finance team to ensure timely submission of monthly expense reports and deposit checks.
  • Meeting Notes: Create and maintain comprehensive and accurate meeting notes for senior leaders.
  • Calendar Management: Assist in managing the CEO's calendar, prioritizing sensitive matters, and optimizing calendar efficiency.
  • Special Projects: Contribute to special project initiatives assigned by the CEO and other senior leaders.
  • Travel Arrangements: Coordinate travel and accommodation arrangements for the CEO and other staff members.
Requirements
  • Experience: 2+ years of work experience and a strong drive to succeed.
  • Qualifications: Responsible professional with excellent attention to detail, strong communication skills, and outstanding organizational and time management skills.
  • Problem-Solving: Resourceful problem solver able to anticipate and proactively solve issues that may arise.
  • Technical Skills: Skilled in MS Office suite.