Business Operations Support Specialist

3 weeks ago


Dallas, Texas, United States Golden West Food Group Full time

We are seeking a highly organized and detail-oriented Executive Assistant to provide critical day-to-day support to our President in Dallas, TX. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling communications, and performing various administrative duties.

Job Responsibilities:
  • Provide administrative support to the President, ensuring they are informed of upcoming commitments and responsibilities
  • Draft, review, and send communications on behalf of the company executive
  • Organize meetings, including scheduling onsite and virtual meetings via MS Teams and Zoom
  • Follow up on action items from meetings and track progress to ensure deadlines are met
  • Manage the executive's calendar, including making appointments and prioritizing sensitive matters
  • Answer and respond to phone calls, communicate messages, and information to the executive
  • Maintain effective systems and processes for simplified document management
  • Utilize project management systems to ensure timely completion of assignments and projects
  • Monitor and provide regular updates on project statuses and potential bottlenecks
  • Collaborate with cross-functional teams to facilitate effective communication
  • Manage all confidential matters with discretion and professionalism
  • Coordinate travel arrangements
Requirements:
  • Bachelor's degree in Business Administration or related field
  • At least 5 years of experience supporting senior leadership or stakeholders as an Executive Assistant
  • Familiarity with task management systems to facilitate efficient follow-up on assignments
  • Excellent written and verbal communication skills
  • Time-management skills
  • Ability to pay attention to detail
  • Ability to manage multiple priorities with professionalism and confidentiality
  • Proficient in using Microsoft Office, MS Teams, Zoom, and project management tools

The salary for this position is estimated to be around $65,000 - $85,000 per year, based on industry standards and location.



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