Executive Assistant/Personal Liaison

1 week ago


Provo, Utah, United States The RBL Group Full time

We are seeking a highly skilled Executive Assistant to provide exceptional support to one of our company's partners.

Job Overview

This is a direct local position for our firm, and we prefer candidates based in Utah County or SLC County. The successful candidate will contribute to the efficiency of our business by providing personalized and timely support to the executive.

The ideal candidate will have excellent organizational and time management skills, with experience in managing calendars, making travel arrangements, and preparing expense reports.

Responsibilities:

  • Act as the point of contact among executives, employees, clients, and other external partners
  • Manage information flow in a timely and accurate manner
  • Manage executive's calendars and set up meetings
  • Make travel and accommodation arrangements
  • Rack daily expenses and prepare weekly, monthly, or quarterly reports
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Take minutes during meetings
  • Screen and direct phone calls and distribute correspondence
  • Organize and maintain executive's online filing system

Requirements:

  • Work experience as an Executive Assistant/ Personal Assistant
  • Excellent MS Office knowledge
  • Experience with Zoom and Teams scheduling
  • Must be comfortable being on camera during meetings (internal and external)
  • Must be agile to accommodate last-minute needs
  • Outstanding organizational and time management skills
  • Familiarity with office applications
  • Excellent verbal and written communications skills
  • Discretion and confidentiality

Benefits:

  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Vision insurance

Estimated Salary Range: $60,000 - $80,000 per year, depending on experience.


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