Legal Assistant 2
4 weeks ago
Job Summary
The Legal Assistant 2 will manage the intake and pre-investigation administrative needs of the Housing Investigations Unit. This role requires strong organizational and communication skills, as well as the ability to work independently and as part of a team.
Key Responsibilities
Maintain and update agency databases and unit data tracking tools
Process incoming and returned mail, including the filing of pleadings
Draft intake review outcome letters based on attorney and Director direction
Serve as a liaison with an external call center on incoming housing complaints across the state
Conduct research to identify and correctly serve parties
Contribute to determinations related to complaint jurisdiction
Correspond with external courts as needed to request and obtain case information and documentation
Ensure accurate keeping of records obtained by the intake unit
Provide telephone support regarding unit questions using databases, statutes, and regulations for guidance
Maintain files ensuring electronic materials are consistent with retention policies
Maintain unit calendars and staff meeting agendas, and other administrative support tasks as requested
Train and mentor new and existing intake staff on policies and procedures
Remain up to date on the latest fair housing laws, both federally and locally
Requirements
Three years of full-time experience as a Paralegal/Legal Assistant (see definition below)
An associate degree (or higher) in paralegal/legal assistant/legal studies program or a certificate in a paralegal/legal assistant program where the degree was granted from a regionally accredited college or university, or one approved by the American Bar Association (ABA)
Definition
A Paralegal/Legal Assistant is someone who applies knowledge of the law and legal procedures in rendering direct assistance to lawyers, clients, and courts; prepares and interprets legal documents and forms; researches, compiles, and uses information from legal materials to provide both written and verbal comments on their findings; and analyzes and handles routine procedural problems independently with minimal attorney oversight.
Additional Information
This position is eligible for $3,400 location pay. Some positions may require additional credentials or a background check to verify your identity.
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