Administrative Support Professional for Mortgage Firm

1 month ago


Lake Zurich, Illinois, United States Dovenmuehle Mortgage Full time
About Dovenmuehle Mortgage

Dovenmuehle Mortgage, Inc. is the leading mortgage subservicing firm in the United States with hundreds of financial institution clients nationwide.

Job Summary

We are seeking an Administrative Assistant I to provide administrative support to our organization and assigned department(s). This role involves performing various administrative functions, maintaining confidentiality, and providing exceptional customer service.

Key Responsibilities
  • Perform all aspects of administrative functions within assigned department
  • Maintain confidential employee information on behalf of management
  • Support word processing, faxing, and copying functions on behalf of management
  • Process spreadsheets and reports on behalf of management
  • Answer telephone calls on behalf of management
  • Act as liaison between staff level associates and management regarding scheduling meetings, etc.
  • Coordinate employee staff meetings on behalf of management
  • Maintain supplies for entire department
  • Present positive and professional demeanor
  • Facilitate and track UPS overnight delivery services for department
  • Assist with vendor relations process
  • Support assistant managers and supervisors within department with administrative functions
  • Successfully complete annual regulatory compliance training
Requirements
  • High school diploma or equivalent
  • 1+ years providing administrative support in fast-paced environment
  • Strong PC skills, including Microsoft applications
  • Effective verbal and written communication skills with ability to interact positively and professionally with all levels of internal and external audiences
  • Ability to handle confidential information with discretion and professionalism
  • Ability to effectively multi-task and prioritize duties in support of multiple simultaneous projects
Preferred Qualifications
  • Administrative experience in mortgage servicing, banking, or legal environment
Work Environment

The employee must be comfortable in either an on-site office setting or a quiet, designated work from home space that is free from distractions and noise. The employee is regularly required to communicate (give/receive) information through multiple methods of communication with clear understanding from others. Must be able to exchange accurate information in these situations.

The estimated salary for this position is $45,000 - $55,000 per year, depending on experience and qualifications.



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