Operational Services Specialist
6 days ago
Job Title: Operational Services Specialist
">About the RoleWe are seeking an exceptional Operational Services Specialist to join our team at Special Service for Groups. This role will play a vital part in supporting our Program Director of Housing Operations, assisting with various responsibilities across our multiple building sites.
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Assist management in supporting building operations and maintenance of APAIT's multiple housing sites and offices.
">Support the organizing, centralization, and maintenance of key operations documents for APAIT's multiple building sites.
">Assist in standardizing operations processes of buildings, and in the development and maintenance of their operations schedules (ex. inspections and maintenance).
">Assist in creating and maintaining step guides and Standard Operating Procedures (SOPs) for building sites.
">Assist in driving building project management and housing operations initiatives.
">Assist management in getting buy-in from cross-functional and interdepartmental stakeholders with projects.
">Collaborate in implementing value adding and cost reduction initiatives at housing sites and offices.
">Partner with IT Support on information system setup needs (including network users, laptops, and iPhones) during onboarding of new staff.
">Coordinate on-site logistics and telecommunications setup during onboarding of new staff and on an ongoing basis.
">Provide programmatic and administrative technical assistance to program personnel.
">Support program group preparation activities, including but not limited to purchase, order, pick-up, and delivery.
">Assist in the coordination of and participation in community events, health fairs and festivals.
">Represent the agency by attending local planning groups, community forums and collaboration meetings as assigned.
">Function as back-up for front-office reception as-needed.
">Maintain and uphold Agency mission statement, values, policies, procedures, and principles.
">Interpret agency purpose and mission to the community.
">Ability to work overtime, work on weekends, holidays, and evenings when required.
">Other duties as assigned to meet program and agency mission, goals, and objectives.
">
Requirements:
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Bachelor's degree in Business Administration, Finance or related field.
">Knowledge of and ability to work with racial/ethnic minority, impoverished and underserved communities and groups (e.g., multi-gender, LGBTQ, substance using)
">Basic knowledge, work experience, and understanding of HIV/AIDS and other related issues.
">Proficient with Microsoft Office programs (Word, Outlook, PowerPoint, and Excel necessary).
">Experience with a Project Management software (i.e., Monday.com, Asana or Microsoft Projects)
">Proficient writing and oral communication skills.
">Demonstrated experience and knowledge of PC hardware.
">Ability to coordinate multiple projects and tasks simultaneously in a high-pressure work environment.
">Ability to master a wide-range of information, adapt, take initiative, and work in a team-centered environment.
">Ability to perform duties on some weekday evenings and weekend days when required.
">Verification of employment eligibility.
">Valid California Driver's License, plus proof of current automobile insurance
">Reliable transportation for some local travel (
Verification of employment eligibility.
">Updated tuberculosis test (annual requirement) read, reviewed, and dated by clinician within 6 months of start date.
">
Salary Information:
">$58,000 - $65,000 per year, based on experience.
">About Us:
">Special Service for Groups is a non-profit health and human service organization dedicated to building and sustaining community-based programs that address the needs of vulnerable communities. Our mission is to provide services for diverse groups with maximum efficiency and impact.
">How to Apply:
">Please submit your application through our website.
">Contact Information:
">Phone: [NO PHONE CALLS PLEASE]
">Email: [NO EMAIL ADDRESS]
">Location:
">CA, USA
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