Proposal Coordinator Specialist
4 days ago
We are seeking a highly skilled Proposal Coordinator to join our Strategic Operations team in Tysons Corner, Va.
The ideal candidate will have 3+ years of experience in preparing proposals for federal clients and possess exceptional time-management, attention to detail, planning, organization, layout software, and interpersonal skills.
The key responsibilities of this position include collaborating with proposal managers to produce high-quality compliant proposals, responsible for the layout, production, and delivery of proposals and presentations, and identifying and outlining requirements of RFPs and creating compliance matrix/checklists and calendars.
The selected candidate will also be responsible for scheduling proposal production planning meetings, requesting contract/legal reviews, scheduling quality control reviews, and ensuring the quality of all produced material including consistency, spelling, and grammar.
We are looking for a team player who can thrive in a collaborative environment, work well with others, and possess a positive and professional attitude.
The ideal candidate will have a Bachelor's degree in English, Communications, Journalism, Marketing, or equivalent demonstrated experience, and be eager to learn and follow our company's proposal management process.
Responsibilities
- Collaborate with proposal managers to produce high-quality compliant proposals
- Responsible for the layout, production, and delivery of proposals and presentations
- Identify and outline requirements of RFPs and create compliance matrix/checklists and calendars
- Schedule proposal production planning meetings
- Request contract/legal reviews
- Schedule quality control reviews
- Layout covers and tabs in coordination with proposal manager
- Gather information/documents for use in proposal
- Prepare and send out drafts for quality control reviews
- Responsible for keeping opportunities up to date in the database
- Responsible for updating resumes and project descriptions in the database
- Responsible for following up on results until a pursuit is awarded
- Ensure quality of all produced material including consistency, spelling, and grammar
- Proactively update proposal elements, resumes, project descriptions, project graphics, and additional boilerplate material
- Maintain organized documents following the filing protocol for proposal archive
Qualifications
- Bachelor's degree in English, Communications, Journalism, Marketing, or equivalent demonstrated experience
- Must have the ability to thrive in a collaborative environment and work well with others
- Minimum three years preparing proposals for federal clients desired
- Strong organizational and time management skills
- Strong written and verbal communication skills
- Ability to work and collaborate with proposal manager displaying a positive and professional attitude
- Eagerness to learn and follow company's proposal management process
- Ability to operate under tight deadlines, handling various projects simultaneously, and manage last minute/urgent requests
- Must be able to adjust to multiple, concurrent deadlines
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