Proposal Coordinator Specialist

4 days ago


Vienna, Virginia, United States Halvik Full time
Job Overview

We are seeking a highly skilled Proposal Coordinator to join our Strategic Operations team in Tysons Corner, Va.


The ideal candidate will have 3+ years of experience in preparing proposals for federal clients and possess exceptional time-management, attention to detail, planning, organization, layout software, and interpersonal skills.


The key responsibilities of this position include collaborating with proposal managers to produce high-quality compliant proposals, responsible for the layout, production, and delivery of proposals and presentations, and identifying and outlining requirements of RFPs and creating compliance matrix/checklists and calendars.


The selected candidate will also be responsible for scheduling proposal production planning meetings, requesting contract/legal reviews, scheduling quality control reviews, and ensuring the quality of all produced material including consistency, spelling, and grammar.


We are looking for a team player who can thrive in a collaborative environment, work well with others, and possess a positive and professional attitude.


The ideal candidate will have a Bachelor's degree in English, Communications, Journalism, Marketing, or equivalent demonstrated experience, and be eager to learn and follow our company's proposal management process.


Responsibilities

  • Collaborate with proposal managers to produce high-quality compliant proposals
  • Responsible for the layout, production, and delivery of proposals and presentations
  • Identify and outline requirements of RFPs and create compliance matrix/checklists and calendars
  • Schedule proposal production planning meetings
  • Request contract/legal reviews
  • Schedule quality control reviews
  • Layout covers and tabs in coordination with proposal manager
  • Gather information/documents for use in proposal
  • Prepare and send out drafts for quality control reviews
  • Responsible for keeping opportunities up to date in the database
  • Responsible for updating resumes and project descriptions in the database
  • Responsible for following up on results until a pursuit is awarded
  • Ensure quality of all produced material including consistency, spelling, and grammar
  • Proactively update proposal elements, resumes, project descriptions, project graphics, and additional boilerplate material
  • Maintain organized documents following the filing protocol for proposal archive

Qualifications

  • Bachelor's degree in English, Communications, Journalism, Marketing, or equivalent demonstrated experience
  • Must have the ability to thrive in a collaborative environment and work well with others
  • Minimum three years preparing proposals for federal clients desired
  • Strong organizational and time management skills
  • Strong written and verbal communication skills
  • Ability to work and collaborate with proposal manager displaying a positive and professional attitude
  • Eagerness to learn and follow company's proposal management process
  • Ability to operate under tight deadlines, handling various projects simultaneously, and manage last minute/urgent requests
  • Must be able to adjust to multiple, concurrent deadlines

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