Senior Project Control Specialist

6 days ago

Oakland, California, United States KKCS Full time
Overview

Kal Krishnan Consulting Services, Inc. (KKCS) is a full-service construction management and program management organization with a strong presence in the Bay Area / Central Coast region of CA. Our team is comprised of highly experienced professionals who bring a collaborative, integrated approach to our clients' projects.

Compensation & Benefits

We offer an attractive compensation package that includes:

  • Salary Range: $87,360- $130,000 annually
  • Company-paid medical, dental, and vision insurance for employees
  • 401k retirement plan with company matching contribution
  • Paid holidays
  • Paid time off
  • Company-paid life and accidental death & dismemberment (AD&D) benefits
  • Company-paid long-term (LTD) insurance
  • Annual tuition assistance allowance for employees
  • Employee Assistance Program (EAP)
Job Description

We are seeking an experienced Senior Project Control Analyst to support project managers on electric transmission and distribution substation projects. The successful candidate will provide scheduling support, cost analysis, and project documentation services with minimal guidance from the Project Manager/PCA Supervisor. Travel to worksites is required once a month.

Responsibilities

The Senior Project Control Analyst will be responsible for:

  1. Schedule Development and Analysis:
    • Develop project schedule and cash flow/forecast plans with functional department input in coordination with Project Manager.
    • Attend Project and Job kickoff and walk down meetings.
    • Create, maintain and update schedules.
    • Document, monitor and communicate project milestones and risks with appropriate stakeholders.
    • Participate in project status meetings, collect progress data and revise project plan as needed.
    • Monitor financial progress and maintain Project Manager's order group.
    • Develop, maintain and control project schedule plans using appropriate software (for ex: SAP Project System, SAP Work Management System, and Primavera P6).
  2. Cost Plan Development and Analysis:
    • Use the cost and schedule plan to determine if project objectives are achievable.
    • Create, maintain, and update monthly forecast budgets.
    • Prepare various cost reports and maintain forecast accuracy.
    • Prepare project performance analysis, cost, and schedule status reports.
    • Identify cost and schedule variances from objectives and recommend corrective action.
    • Assess and report on project performance using established industry standards.
    • Ensure that responses to project budget, and GRC or FERC cost requests reflect accurate and current project cost information and stakeholders are in concurrence.
    • Provide regular communication on project cost, schedule, and risk status to project team members, stakeholders, and the public.
    • Interface with design and planning resources and software systems.
    • Review and assist in the preparation of Advance Authorizations, Job Estimates, and Re-Authorizations and assist the PM in routing for approval.
    • Prepare journal entries and coordinate or process goods receipts in a current software system.
    • Ensure that responses to budget and cost requests reflect correct project cost information and stakeholders are in concurrence.
    • Input data into various programs and prepare various cost and forecasting reports.
  3. Project Documentation & Reporting:
    • Verify that project cost and schedule milestones were/were not attained and provide input to identify future process or business improvements and work with responsible parties to implement.
    • Manage orders from inception through completion and all required documentation is entered in the current software system (Ex: EDMS).
    • Resolve all open items, ensure compliance requirements are met, and settlement rules are entered, and close out order.
    • Maintain scope change, contingency release, change order, and journal entry logs.
    • Maintain written and electronic project documentation and records for required aspects of the project.
    • Maintain project files by established guidelines and requirements (Ex: utilizing the electronic document management system or EDMS).
    • Document change order requests, project status, key issues, risks and resolution, priority changes, and approvals.
    • Provide the Project Manager with a monthly report of project costs and/or schedule information, including variance analysis according to an agreed-upon level of detail and prioritization.
    • Provide Project Team members with a status report containing schedule and cost information.
    • Comply with Utility Operations Policies, Standards, and Guidelines.
    • Assist PM with Post Job Critique.
  4. Quality and Analysis:
    • Prepare various monthly and weekly project management reports and report performance reports to the management group including scorecards.
    • Ensure quality of reports for the department, to report to stakeholders.
    • Validate weekly and monthly data sets.
    • Special Projects - may provide support to project manager(s) as necessary.
    • Fulfill ad-hoc requests for cost-related data and analysis.
    • Participate in (or lead) various process improvement initiatives, within Project Management.
  5. Project Budget & Cycle Forecast Monitoring (Reporting):
    • Prepare various monthly and weekly project performance reports, budget and cycle forecast reports and finance status reports, utilizing the financial tracking software (e.g. SAP/BW system).
    • Monitor, analyze, and report on the Department's Forecasting Performance with weekly performance reports, utilizing the financial tracking tools (e.g. SAP/BW).
    • Coordinate and work with all stakeholders on creating new reports that best measure and support good business decisions to meet the Year's annual Budget target.
    • Coordinate and summarize project cycle forecast variance explanations for the department to report to stakeholders.
    • Ensure that all responses to budget quarterly cycle requests reflect accurate and current project cost information in concurrence with stakeholders.
    • Post and update all the project performance, budget and cycle forecast, and status reports on the Project Management website.
  6. Financial and Performance Management:
    • Analyze financial results on a monthly basis, providing explanations of significant cost drivers to PM Leadership reports, such as the Green-Red Scorecard and Lessons Learned Reports.
Qualifications and Skills

To be successful in this role, you should have:

  • A minimum of three (3 - 10) years of scheduling experience in the Oil & Gas industry.
  • Construction experience and who has worked on complex projects $25M and above.
  • Ability to build a schedule from scratch after coordinating with various teams- engineering, project management and construction.
  • Excellent analytical skills, with ability to explain variances, delays and track and monitor contractor schedules.
  • Bachelor's degree from an accredited college or its equivalent in education and experience.
  • Proficient in Primavera P6 software.
  • Self-starter with excellent problem-solving skills.
  • Cost Analysis and SAP experience are preferred.
  • PMP certification is a preferred qualification.

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